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Writing Interview Invitations & Templates

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Writing Interview Invitations

I hate to be the bearer of bad news, but the candidates applying for your job postings, well… They are also applying for jobs at other organizations!

Okay, so you probably know that already.

Just because a job seeker applies for a position with your company, doesn’t mean that you’ve got dibs on them, it doesn’t even mean that they will accept an invitation to an interview.

If you want to snag the best talent, then you’ve got to make your interview invitations enticing. Ideally each interview invitation you send would be tailored to the specific applicant with an eye to their individualized career objective… But, rarely is this ideal situation actually feasible!

Writing a personalized invitation to every single applicant is not an option if you plan on interviewing many candidates.

Thankfully, with some good copywriting, you can make your generic email invitation seem personal.

Here are two simple templates, one informal, one formal, and both basic enough to work for most interview invitations without sounding overly generic.

Informal:

Subject

We would love to interview you for the [job title] position at [company name]

Body

Hi [first name],

Thank you so much for applying to become a part of our team.

Your application really stood out to us, so we would like to invite you for an interview [at our office / via Skype / via phone] to tell you a little more about the position, get to know you better, and see if this job is right for you.

[Insert any details about the interview: what the candidate needs to bring with them, important details about the location, what the interview will entail, and approximate length.]

Please let me know which of the following times work best for you:

-[Day, Time 1, place with address] -[Day, Time 2, place with address] -[Day, Time 3, place with address]

You can always reach out to me if you have any questions before the interview. My contact details are [contact information]

I look forward to meeting you,

[Your name]

Informal:

Subject

Invitation to interview for the [job title] position at [company name]

Body

Hello [name],

Thank you for applying to [company name].

We were impressed by your application.

Your qualifications make you an excellent candidate for this role, so we would like to invite you for an interview [at our office / via Skype / via phone].

During the interview, we will explain more about this role, our company, and of course, get to know more about you.

[Insert any details about the interview: what the candidate needs to bring with them, important details about the location, what the interview will entail, and approximate length.]

Please tell us which of the following dates is most convenient for you:

-[Day, Time 1, place with address] -[Day, Time 2, place with address] -[Day, Time 3, place with address]

If you need to reach out to me before the interview, then please contact me at [contact information]

I look forward to meeting you.

Regards,

[Your name]

These two templates are a solid starting off point. Before using either of them, it is important that you read the invitation template over and then change the wording so that it fits with your communication style. In short, adjust the invitation so that it sounds like you!

In short, adjust the invitation so that it sounds like you.

Once you’ve reworked your template remember to save it for future use.

Happy hiring!

Unlimited job postings for $300/month at BCJobs.ca. Start hiring today!

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