Payroll and Benefits Administrator

Job Description:

Are you an experienced Payroll and Benefits Specialist with a passion for precision, compliance, and supporting employees? We’re looking for a detail-oriented professional to join a thriving team in a dynamic, multi-location environment. With operations spanning British Columbia, Alberta, and Saskatchewan, this role is central to ensuring employees are paid accurately and on time—and that benefits are administered seamlessly.

What’s in it For You:

• Competitive compensation ($60,000-$70,000)

• Comprehensive benefits package extended health, dental, life insurance, vision care, and RRSP matching.
• Enjoy employee discounts on high-quality products.
• Join a values-driven organization that emphasizes integrity, ethics, innovation, accountability, and community. 

What You’ll Do:

• Manage bi-weekly payroll processing for unionized hourly staff using ADP Workforce Now (or similar system).
• Reconcile timecards and ensure compliance with employment standards, union agreements, and internal policies.
• Verify payroll calculations including overtime, statutory holidays, vacation, and other entitlements.
• Handle all payroll deductions—taxes, union dues, garnishments, and benefits.
• Prepare and submit Records of Employment (ROEs), union dues reports, and pension contributions.
• Investigate and resolve discrepancies, while supporting employee inquiries with clarity and professionalism.

• Oversee benefit enrolments, updates, and terminations across health, dental, life insurance, and retirement plans.
• Act as a point of contact for unionized staff, helping them understand coverage and eligibility.
• Reconcile monthly benefits invoices and ensure timely payments to providers.

• Ensure full compliance with provincial employment legislation and collective agreements across all operating provinces.
• Assist with year-end reporting, including T4s and related payroll documentation.
• Maintain accurate records for audits and regulatory compliance.
• Invoice union-related hours for labour activities in line with collective agreements.

What You Need:

• PCP (Payroll Compliance Practitioner) designation preferred.
• Post-secondary education in accounting is an asset.
• Minimum 2 years’ experience in Canadian payroll and benefits, ideally within unionized and multi-province settings.
• Strong command of ADP Workforce Now or equivalent payroll software.
• Proficiency with Excel (formulas, pivot tables, data analysis).
• Familiarity with payroll regulations in BC, AB, and SK.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication skills, with the ability to manage sensitive information confidentially.