Part-time US Payroll Administrator

Part- time US Payroll Administrator (2-3 months contract)

Our client is a remarkable retail franchise with a solid foundation and business model. Being recognized by the Canadian Franchise Association’s Franchisees Choice Designation is a testament to their dedication to serving both their franchisees and customers. Their franchisees use the strengths of a nationally recognized brand to grow their businesses and give back to the community.

Our client is seeking a detail-oriented and dedicated Part-Time U.S. Payroll Administrator (32 hours per week) to join their team. In this role, you'll report to a long-tenured and supportive Controller who has been with the company for over 20 years. While this starts as a contract, there is a permanent headcount for the position, so there’s potential for longer-term consideration for the right fit. The ideal schedule would be half days on Monday and Tuesday, and full days on Wednesday, Thursday and Friday, working a total of four days per week.

Key responsibilities include:

• Processing payroll for all Retail (weekly) and Corporate (bi-weekly) employees in the US.
• Accounting for company's payroll and related items in the general ledger
• Payroll statutory reporting and remittances.
• Tracking and making changes to employee payroll records in payroll system.
• Timely processing of payrolls.
• Liaising with HR Department in relation to employee documentation.
• Preparation and lodgement of employee separation packages and attending to related queries.
• Review and upload payroll entries to accounting system once payroll is processed.
• Review of labour costs in profit and loss for accuracy, or equivalent, as needed.
• Monthly reconciliation of all payroll accounts and liabilities.
• Prepare salary and other payroll data to facilitate budget preparation.
• Timely calculation and remittance of monthly and quarterly Worker’s Comp premiums.
• Update benefit tracker of eligible employees.
• Ensuring benefit deductions are updated for eligible employees when enrolled.

• Payroll Certification.
• 2+ years of US payroll processing experience (preferably in NY and CT state).
• 2+ years of general ledger accounting experience, preferably in relation to accounting for payroll activities.
• Experience processing US payroll for minimum 250 employees.
• Experience with ADP and Paychex is preferred.
• Tertiary studies in general ledger accounting.
• Knowledge of US employment regulations and requirements.

Vancouver, BC, this role will offer a hybrid work model after the initial training period.

Hourly pay rate in the range of $31/hr-$33/hr + 4% vacation pay. Please discuss your compensation expectations further with SWIM.  

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