Talent Operations Specialist, Executive Recruitment

Posted 2 days ago

Job Details

Contract

Location

Vancouver, BC

Salary

dollar sign 35 per hour

Job Description

Step into a high-impact, fast-paced role at the center of executive hiring - where you will own the candidate experience end-to-end and partner closely with senior leaders across global markets. If you thrive on organization, relationship-building, and delivering a seamless, high-touch experience, this is a unique opportunity to make your mark.

This is a 3–4-month contract, with potential for extension should business needs align.

Who- the Company:
Exciting opportunity to join a fast-growing international Vancouver based apparel company and one of Vancouver’s finest! Our client is a people-centric organization and known for their collaborative team culture.

What- the Role:

Partner with Talent Managers, Hiring Leaders, and new hires to deliver thoughtful, high-touch support across all stages of executive recruitment, including scheduling, offer creation, and systems integration.
Complex stakeholder calendar management with executive candidates, internal executive leaders & their teams.
Own end-to-end operational delivery for assigned executive searches, including timeline creation, interview management, and candidate movement. Includes proactive future planning for each search to enable speed & efficiency within each process, as well as mitigating risks.
Manage all international and domestic interview logistics, including complex multi-leg travel, onsite coordination, expenses, and in-market immersions or store tours. International markets include directly managing all operations for active executive searches in Shanghai, Hong Kong, London, Los Angeles, Portland, Seattle and Vancouver.
Lead all candidate engagement in person for onsite interviews. Includes arranging an elevated candidate experience, arranging all travel, ensuring day of experience is seamless.
Generate accurate offer letters and lead the background check process in partnership with Executive Compensation, Legal Mobility, Tax, and People & Culture.
Oversee new-hire onboarding activities and ensure seamless integration into Workday and related systems.
Serve as a key resource for process questions and stakeholder inquiries, resolving issues independently and routing requests with sound judgment and discretion.
Maintain strict confidentiality of all candidate and leadership information.
Manage all vendor relationships, including communications, deliverables, materials, and vendor expense/invoicing oversight.
Manage & execute all active reporting on executive recruiting activity for P&C Senior Leadership.
Identify, document, and share process improvements and best practices.

Who – the Candidate:

Advanced organizational and project management skills, with the ability to build structured timelines, manage competing deliverables, and follow through independently.
Exceptional attention to detail, ensuring flawless execution of scheduling, offers, documentation, reporting, and candidate experience touchpoints.
Demonstrated ability to maintain the highest level of confidentiality and handle sensitive information with discretion.
Excellent business acumen and ability to exercise initiative, tact, sound judgment and prioritization.
Elevated level of stakeholder & candidate engagement – ability to create relationships quickly.
Experience managing vendors and external partners, along with strong budget management capabilities.

How Much:
Hourly rate of $34-35/hr commensurate with experience + 4% vacation pay.

Where:
Vancouver, BC.

When & How to Apply:
This search is moving very quickly. Swim will be presenting short-listed candidates directly to the hiring team for consideration.

About Swim Recruiting

SWIM provides Permanent and Contract Recruitment Services in a variety of specializations and industries. Our well established client network includes small businesses right through to large global corporations.