Coordinator, Events

Location: Granville Office, hybrid working options available  

Reporting to: Manager, Events & Sponsorship 

Job status: 18 month, temporary full-time 1.0 FTE (75 hours bi-weekly)

Start Date: ASAP

Compensation: $57,634 - $63,274

ABOUT US

Canuck Place Children’s Hospice (CPCH) is British Columbia’s recognized pediatric palliative care provider. For over two decades, through the many programs and services we provide, we have made a significant difference in the lives of children with life-threatening illnesses and the families who love them. Be part of a talented and innovative team that takes pride in supporting and providing the highest quality pediatric palliative care.

It is the expectation for all roles across the organization to know the organization’s philosophy of pediatric palliative care and uphold a commitment to further ones knowledge. Our philosophy of pediatric palliative care is as follows: Pediatric palliative care improves quality of life, promotes comfort, and reduces suffering for children with life-threatening conditions (serious illness) and their families through a holistic approach addressing; physical, emotional, social and spiritual needs. It is collaborative person & family-centered care delivered using a team-based approach throughout the continuum of care across all ages and stages of illness, including bereavement. It values choice and honest and compassionate communication.

At Canuck Place we understand that uniqueness is powerful. We hold each other accountable for an inclusive environment where employees feel empowered to share their experiences and ideas and know that they belong. We believe diversity drives innovation and the best pediatric palliative care for children and their families therefore we welcome that every person brings an individual perspective and experience to advance our mission. We have more work to do to advance diversity and inclusion and we are building a culture where difference is valued. We have a commitment to inclusion across gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity and disability status, to ensure our team members are empowered to bring their full, authentic selves to work. All staff are encouraged to contribute their perspective and lived experience through our internal employee groups such as Care 4 the Caregiver, Culture, DEIB (Diversity, Equity, Inclusion & Belonging), Green Team, Truth and Reconciliation and Wellness Committees.

WHY SHOULD YOU CHOOSE TO WORK HERE?

Canuck Place careers are full of connection, community, and care. We aim to nurture a supportive culture rooted in compassion, collaboration and support while providing expert care to children and families. Our team includes individuals with a special blend of sensitivity, compassion, and appreciation for life. Canuck Place is where no moment is missed. A place where you can make a difference.

• 20 days’ vacation (pro-rated to your full-time equivalency) to start with ongoing annual anniversary increases up to an organizational maximum of 45 days.
• Up to two paid mandatory wellness days a year. 
• Generous paid leave including compassionate and special leave when you need it. 
• Municipal Pension Plan (MPP).
• 100% employer paid benefits package from your first day which includes extended health and dental and $1,500 annually for counselling. 
• Health and Wellness Spending account that provides up to $1000 annually to ensure you can focus on the benefits that are important to you and your family.  
• Flexible working options. 
• Free meals on-site at the hospices. 
• Continuous paid training and development opportunities so everyone has the opportunity to learn new skills and grow.
• Ongoing parental support including top up for maternity and parental leave and paid leave for new grandparents.

JOB SUMMARY

The Coordinator, Events is a key contributor to the Canuck Place Children’s Hospice Events team, supporting the planning and execution of CPCH’s signature fundraising and stewardship events. Working closely with internal teams, volunteers, and external partners, this role leads the delivery of the Gift of Time and Gift of Love Gala silent auctions, supports ticket sales strategy and execution, coordinates stewardship events, supports event-related donation processing and reconciliation, and ensures exceptional accuracy in donor and event data.

This role plays a central role in the hands-on execution of events, supporting revenue-related processes and post-event reporting in close collaboration with internal teams, and is well suited to a highly organized, forward-thinking team player who thrives in a fast-paced, dynamic environment. The Coordinator, Events is self-aware, professional, and innovative, with a passion for achieving results while doing meaningful work in support of children and families. 

RESPONSIBILITIES

Gala Auctions & Event Technology

• Develop and deliver the silent auction strategy for CPCH gala events, supporting gala committees and overseeing logistics, collateral, platform coordination, and post-event reporting.
• Coordinate the implementation, setup, and ongoing management of auction and event platforms (e.g., Givergy), including system configuration, data accuracy, compliance requirements, on-site troubleshooting, and reconciliation.
• Maintain meticulous auction records and tracking to support stewardship, reporting, and continuous improvement.

Ticket Sales & Guest Experience

• Support the development and execution of event ticket sales strategies, including list and invitation development, website updates, payment processing, guest information collection, seating plans, and tax receipting.
• Coordinate guest experience logistics such as table configurations, signage, printed and digital materials, and on-site support to ensure a welcoming and well-run event.
• Support final-week and on-site ticket sales execution, including real-time updates and issue resolution.

Stewardship, Community & Partner Events

• Execute operational plans for CPCH stewardship, cultivation, and community events, including sourcing and booking vendors, developing site plans, managing timelines, and coordinating logistics with internal teams.
• Source, coordinate, and manage event vendors and service providers (e.g., catering, entertainment, talent, rentals), ensuring deliverables, approvals, and timelines are met.
• Co-lead and execute Canuck Place’s participation as a partner charity in the BMO Vancouver Marathon RUN4HOPE, including donation platform coordination, volunteer support, reconciliation, and post-event follow-up.
• Support the planning and delivery of community-facing events with sensitivity, professionalism, and care, aligning execution with Canuck Place’s values and commitment to families.

Volunteer & Committee Coordination

• Coordinate volunteers and provide on-site leadership and support during events.
• Support event committees through coordination of logistics, materials, guest information, and timelines, ensuring a professional and positive experience.
• Represent Canuck Place in a professional, respectful, and values-aligned manner in all interactions.

Data Management, Revenue Operations & Reporting

• Work closely with the Donor Services team to ensure accurate, timely, and high-quality donor and event data management.
• Coordinate donation processing and reconciliation across third-party platforms (e.g., Race Roster, Stripe), including weekly and monthly reconciliations, soft credit tracking, and record updates.
• Act as a key liaison between Events and Donor Services, ensuring seamless handoffs between event execution, revenue processing, and donor stewardship.
• Support post-event close-out activities, including financial reconciliation, reporting, stewardship tracking, and documentation.
• Track and maintain event metrics and operational documentation to support evaluation and continuous improvement.

Team & Organizational Support

• Contribute to CPCH’s success by assisting with cross-functional projects and initiatives as assigned.
• Identify opportunities to improve event systems, workflows, and operational processes.

EDUCATION AND EXPERIENCE

• Minimum 3 years of experience in event coordination, fundraising, or a related field, preferably within a non-profit environment; or an equivalent combination of education and experience.   
• Demonstrated ability to manage multiple priorities and execute detailed work plans in a dynamic environment. 
• Experience supporting silent auction solicitation, processing, and execution is an asset. 

QUALIFICATIONS

What you bring to this role:

• Strong written and verbal communication skills. 
• Proficiency with Microsoft Office (with focus on Outlook and Excel). 
• Familiarity with platforms like Givergy, Virtuous, Trello, Microsoft Teams, SharePoint, online donation or registration platforms, and/or WordPress is considered an asset.  
• Thrive in a fast-paced, deadline-driven environment and take pride in delivering high-quality work.
• Bring a proactive, organized approach to project management and prioritization.
• Have exceptional attention to detail and care deeply about data accuracy and integrity.
• Are confident reviewing, validating, and correcting data.
• Enjoy learning new systems and tools.
• Bring resourcefulness, creativity, and sound judgment to your work.
• Are comfortable collaborating as part of a team and working independently.
• Enjoy wearing multiple hats in support of meaningful work.

You have:

• High integrity; creativity; balance, good judgment and objectivity; high vision and conceptual capabilities; consultative, facilitate and collaborative; sense of humor.
• Excellent time management skills.
• Demonstrates flexibility that allows you to work with high energy, creative people.
• Able to thrive and effectively manage priorities in a changing, ambiguous environment.

Please note:

• Evidence of Health Canada approved vaccinations must be provided prior to your first day of work.
• Flexibility is necessary, as this position may require occasional weekend and evening work and travel within and outside the Lower Mainland.
• Clear and valid BC driver’s license and access to a vehicle is required

RECRUITMENT PROCESS

We understand that the recruitment process is not a one size fits all, our inclusion values and flexibility extend to your hiring experience.  Canuck Place is committed to providing inclusive access and accommodations throughout the application and selection process. We are continuously working to improve our systems, policies, and practices to ensure our employees, in all their diversity, can succeed. Should you require accessibility accommodation through the recruitment process, please let us know and we will work with you to meet your needs.

Canuck Place Children’s Hospice hires on the basis of merit and is strongly committed to equality and diversity within its community and to a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, visible minority group members, persons with disabilities, people of all sexual orientations, genders and gender identities, members of the 2SLGBTQIA+ community.

APPLICATION PROCESS

Please submit your cover letter and your resume at https://www.canuckplace.org/about-us/careers/ by May 10, 2026 We thank all applicants for their interest;