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Coordinator, Equipment and Supplies, Business Management Office

Vancouver, BC
Full Time
13 days ago
Coordinator, Equipment and Supplies, Business Management Office

Children's & Women's Health Center

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Program Manager, the Coordinator participates as a member of the management team in the strategic and operations planning and development of policies and procedures for the program, and is responsible for overseeing the day-to-day operational requirements of assigned area(s) within the program. The Coordinator leads discussions with the Program Leaders and staff of the assigned area(s) to identify, select, evaluate and introduce new equipment and supplies that support clinical practice in providing safe patient care. Collaborates with health care providers and BCCSS on product utilization and standardization in a safe and cost effective equipment and supplies solution. Assists in the development and implementation of change management processes. Provides input in equipment and supplies contractual arrangements. Organizes clinical trials on new equipment introduced into the assigned area(s). Supervises staff for the assigned area(s) including making determinations on recruitment and selection, performance management, discipline, training, coaching and leading teams. Participates in quality assurance activates, and follow-up on patient safety learning events.

What you'll do
  • Provides leadership, guidance and supervision to staff for the assigned area(s) using effective management techniques including recruitment and selection, coaching, mentoring, training and performance management and employee discipline. Approves leave requests and monitors and addresses attendance and overtime. Works in collaboration with Human Recourses in accordance with applicable collective agreements.
  • Lead discussions with managers, physicians, respiratory therapists, educators, senior practice leaders and other health care providers in identifying the appropriate equipment and supplies to support clinical practice and safe patient care.
  • Oversees and coordinates the planning and procurement process, project implementation and evaluation of equipment and supplies.
  • Contributes to the organization of the trial and evaluation of new equipment and products with sales representative and health providers. Activities include developing product evaluation forms to be complete by participants involved in the evaluation process. Complies and analyzes evaluation results and present to committees and leaders.
  • Supports the educators with-in-servicing orientation related to equipment to all program area members and orients new employees to existing equipment.
  • Liaises with external vendors, outside contractors, BCCSS and In-Hospital Replenishment Department to participate in the negotiation of the program area's equipment and supplies.
  • Participates in quality improvement initiatives and accreditation activities. Recommends adjustments to policy and process improvement on an on-going basis. Assesses and meets quality assurance standards in minimizing and managing critical incidents as it pertains to equipment and supplies.
  • Participates in the development of standards and procedures with key stakeholders in accordance to best practice. Provides support for system integration testing, updates, and troubleshooting with users.
  • Participates in user meetings; assists and/or undertakes a variety of projects as assigned by Manager as appropriate.

What you bring

  • A level of education, training, and experience equivalent to a recognized Diploma program in a health, business, Supply Chain/logistic or technology related discipline plus three (3) years' experience in a supply chain or supply systems environment, including two (2) years in a managerial or leadership capacity; or an equivalent combination of education, training and experience.
  • Demonstrated ability to supervise, build team and promote teamwork. Demonstrated ability to operate related equipment including applicable software applications and knowledge of purchasing and inventory and other clinical and business applications. Demonstrated effective communication, problem resolution and critical thinking/analytical skills. Ability to evaluate staff, education requirements and to conduct training and orientation sessions. Demonstrated success in broad business skills including human resources, operations, development of business, strategic, financial, marketing and forecasting plans and project management, and preferably with a broad understanding of the clinical care process and multidisciplinary health care provision. .Able to operate related equipment including applicable software applications.

Skills & Knowledge
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
  • As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.
  • Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
  • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time

Salary Range: $65,884 - $94,708 /year. The starting salary for this position would be determined with consideration of the successful candidate's relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
4500 Oak St, Vancouver, BC V6H 3N1
Closing date:
Applications accepted until position is filled
Hours of Work:
0800-1600 (Monday to Friday)
Requisition #

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

The Provincial Health Services Authority ( PHSA ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs:

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments' unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey-one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at

Please note the internal job posting will no longer be accessible after the expiry date of April 9, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday - Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at and a Help Desk Representative will contact you the next business day.
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About PHSA

Canada's first provincial health services authority. Provincial Health Services Authority (PHSA) is one of six health authorities – the other five health authorities serve geographic regions o...

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Health Care
10,000+ employees