Administrative Assistant

Full-time, permanent

Position summary

Reporting to the manager, diagnostic services, the administrative assistant is responsible for providing administrative support to the manager, diagnostic services, the accreditation specialists, the accreditation assessment officers and the accreditation research and development officers. The team is responsible for accrediting medical facilities throughout British Columbia.

The administrative assistant is part of a team of administrative assistants who provide support in several areas, including:

Accreditation

• support the administration of the Diagnostic Accreditation Program (DAP), including managing current facility profiles, key contact lists, accreditation statuses and historical records of accreditation activities
• receive and redirect or respond to telephone inquiries from a variety of sources and bring forward supporting information or data as required
• ensure incoming letters from client organizations or other DAP key audiences are provided to the appropriate staff member

• maintain a database of peer assessors, organize assessor orientation training and development programs, scheduling assessments, booking travel.

Skills and qualifications

Required skills and qualifications include:

• completion of grade 12 supplemented by completion of a secretarial/administrative training program and additional course work in advanced word processing, spreadsheet, database, and scheduling applications

• three years of recent related experience working in a professional office setting or an equivalent combination of education, training and experience

• demonstrated ability to communicate effectively both verbally and in writing, including the ability to work with discretion in preparing and handling information of a confidential or sensitive nature

• demonstrated ability to organize and prioritize work, work under time pressures to meet deadlines and handle interruptions and changing priorities

• demonstrated ability to work independently and make decisions to determine appropriate action to take in handling inquiries

• working knowledge of Microsoft Office applications including Word, Excel, Access, Outlook and PowerPoint

• ability to organize and multi-task, take direction from many, and work effectively in a team-based environment

• previous experience with dictation equipment is advantageous

The compensation range for this position is $46,421 to $58,026 per year.

The College is committed to our ongoing journey to be a diverse, equitable and inclusive place to work. All interested applicants, regardless of age, family or marital status, physical or mental disability, race, colour, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation political belief, socio-economic background, criminal conviction or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available upon request for candidates taking part in the recruitment and selection process.

The College values the strength diversity brings to our workplace, so if you’re excited about a career at the College but your past experience doesn’t align perfectly with the current job postings or you are not ready to apply yet, we encourage you to create an employee profile in the careers portal and our HR team will be able to see your skills and proactively match you with other roles more closely aligned to your experience and skillset.

We thank all applicants for their interest; however, only those selected for interview will be contacted. 

The College of Physicians and Surgeons of BC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil-Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation.

We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial.