Payroll Administrator

Posted 3 days ago

Job Details

Full Time

Location

Surrey, BC

Salary

dollar sign 60,000 to 75,000 per year

Job Description

Payroll Administrator

Own the full payroll function in a stable, hands-on role where your expertise truly makes an impact across a growing, multi-province workforce. Join a collaborative team where you are trusted to run payroll end-to-end and be the go-to expert.

Who – The Company: Our client is a leading North American industrial manufacturer specializing in energy and heat systems, serving a range of sectors across Canada.

What- The Role: The Payroll Administrator will be responsible for end‑to‑end, bi‑weekly payroll for a multi‑province workforce of approximately 80–110 employees (scaling up to ~130 depending on field crews and workflow). This is a hands‑on role requiring strong technical payroll knowledge, consistency, and confidence in managing payroll independently.

The ideal candidate is tenured, steady, and detail‑oriented – someone who “owns” payroll and ensures it runs smoothly with minimal oversight.

Process full-cycle, bi-weekly payroll across multiple provinces using ADP Workforce Now, including time validation, payroll calculations, deductions, and reconciliations.
Manage Québec payroll requirements, including provincial deductions, RL-1s, and compliance with CNESST standards.
Administer payroll for a distributed workforce, ensuring accurate application of various pay rules, premiums, and timekeeping inputs.
Oversee benefits and retirement programs, including enrollments, deductions, remittances, and disability claims administration.
Ensure compliance with regulatory requirements and reporting obligations (CRA, provincial legislation, WCB), including year-end filings and audits.
Maintain payroll systems and employee data, support reporting and integrations, and provide payroll-related support to employees, managers, and internal teams.

Who- the Candidate: Must‑Have Experience

Diploma or certificate in Payroll Administration, Accounting, or a related field
3+ years of multi‑province payroll experience (BC payroll and legislation), including working in union and non‑union environments
End‑to‑end payroll experience, including, remittances, ROEs and payroll reconciliations
Experience supporting employees in shop / field‑based environments, with an understanding of trades or operational workforces.
Experience with time & attendance systems, including importing, validating, and correcting time records
Strong understanding of provincial payroll legislation
Experience working with a payroll software system
Basic Excel skills (SUM formulas and data management)

Nice to Have Experience

Experience with Québec payroll
Familiarity with SkilledTradesBC
Experience with collective agreements
Multi‑province WCB experience
Experience with: ADP Workforce Now, SYSPRO and Time & attendance systems
PCP designation

Personality & Soft Skills

High level of accuracy and analytical ability
Strong sense of confidentiality and professionalism
Clear, confident communication skills – comfortable with people “knocking on their door” and asking about payroll issues
Quick learner, adaptable, and able to think on their feet
Comfortable carrying conversations with managers and employees without needing heavy direction

How much: Competitive compensation in the range of $60-75K commensurate with experience, 3 weeks vacation, extended health.

Where:
Surrey, this in an onsite role Mon-Fri, 40 hours/week.

When & How To Apply: Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' to send us your resume. Thank you!

About Swim Recruiting

SWIM provides Permanent and Contract Recruitment Services in a variety of specializations and industries. Our well established client network includes small businesses right through to large global corporations.