Partnered Academic Activity Specialist

Posted 8 days ago

Job Details

Full Time

Location

Surrey, BC

Job Description

We are currently seeking a Partnered Academic Activity Specialist to join our Office of the Provost team.

Job Overview

The Partnered Academic Activity Specialist is responsible for supporting partnerships that enable academic activities at KPU by acting as a liaison and supporting the administration and functioning of these relationships. These partnerships include, but are not limited to, those facilitating Work-Integrated Learning (WIL), and those essential to program development as represented by KPU's Program Advisory Committees (PACs).

Education and Experience

Bachelor's degree, or related background.
Two years of experience in project management
Experience with Work-Integrated Learning at a post-secondary institution considered an asset.

Knowledge, Skills & Abilities

Demonstrated experience in project management and planning skills. Demonstrated ability to successfully plan and coordinate activities and projects and provide leadership and direction to team members.
Demonstrated ability to accurately record and transcribe meeting minutes. Experience with Robert's Rules of Order or Parliamentary Procedure is considered an asset.
Demonstrated high level of organizational, time and workload management skills, including the ability to prioritize to meet deadlines.
Exceptional problem-solving skills, with the ability to effectively prioritize tasks in an office environment with frequent interruptions and changing demands.
Ability to handle confidential information, understanding of university process, understanding of political milieu.
Sound knowledge of planning and organizing special events.
Sound knowledge of academic disciplines, programs and terminology.
Possession of a valid driver's license and access to a vehicle is required. Travel to attend events and meetings may occur outside normal business hours, including evening and weekends.
Excellent communication skills including the ability to communicate effectively and patiently with a diverse range of people and situations, both in writing and verbally.
Demonstrated ability to build and maintain relationships with internal and external partners/collaborators.
Ability to work independently, displaying initiative and discretion to meet changing priorities and to work on multiple tasks simultaneously.
Demonstrated ability in data gathering, analysis and report writing to support evidence-based decision making.
Demonstrated ability to perform advanced word processing skills (50 words/minute) with a high degree of accuracy and aesthetics in formatting. Ability to act as the final authority in finalizing some documents.
Demonstrated ability to use conditional formatting and formulas in MS Excel, with attention to detail and aesthetics in formatting.
Proficiency in MS Office suite, Outlook SharePoint, MS Forms and ability to learn emerging technologies such as MS Power Automate.
Demonstrated ability to maintain confidential information as well as exercise discretion and strong judgment in handling sensitive information. Ability to deal with sensitive situations that call for the use of diplomacy, tact, and professionalism in the delivery of information and explanations.
Strives for continuous improvement and encourages the same in others.

Please click here for a more detailed job description

As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Salary Information
Salary and wage increments are in accordance with the Collective Agreement.

About Kwantlen Polytechnic University

As Canada’s only polytechnic university, KPU is committed to providing learners with opportunities to develop hands-on, applied skills, in addition to traditional academics. Established in 1981, the university has five campuses across Metro Vancouver (Surrey, Richmond, Langley, Cloverdale, and Surrey Central City). KPU currently offers a range of degrees, diplomas, certificates, and citations in 120 diverse programs, many of which are unique to the university. Students graduate career-ready and prepared to make a positive impact in their community thanks to a well-rounded education, where thought meets action. With a mission to transform lives and empower positive change, KPU employees work collaboratively to inspire our students, our communities and one another. Our success is driven by the dedication and passion of the people who work here and we strive to attract, develop, reward and retain our talented employees. When you join KPU, envision yourself joining an inclusive and diverse environment that embraces collaboration, innovation, and a shared commitment to student success. At KPU, community isn't just a buzzword; it's a lived experience where faculty and staff actively contribute to a welcoming atmosphere, fostering a sense of belonging. Immerse yourself in a workplace that values your unique perspectives, encourages professional growth, and actively engages with the local community. KPU offers competitive compensation and employee benefits, as well as other perks, through our Total Rewards package. From health and well-being to career development, we're committed to helping our people achieve success.