Member Engagement Events Coordinator

Events Coordinator – Vancouver Downtown (fixed term contract)

Great opportunity for an Events Coordinator to join an organization that has won several “Top Employer” awards and is recognized for having a values-based culture that promotes teamwork, innovation, and ongoing professional development.

Our client is a reputable regulatory body with tens of thousands of members - individuals and businesses. The organization monitors the membership to ensure ethnical standards and policies are being complied with, and to provide support and consultancy to members.

Reporting to the Manager, Events, the Events Coordinator will be responsible for supporting the department with various duties related to any member engagement events.

Key Responsibilities:

Event Support

• Develop event and registration information for the web.
• Manage registrations (online, paid and complimentary).
• Generate and provide weekly registration numbers.
• Sponsorship outreach (i.e., phoning companies to confirm contact information), and sending out sponsorship packages.
• Research food and beverage options.
• Coordinate photo props, seating charts, etc.
• Collect and organize speaker materials and exhibitor and sponsor materials.
• Package items and transport to venue.
• On-site support including set-up, event registration, etc.
• Create and distribute post-event surveys.

Program support:

• Provide coordination support for Chapters events, including:
  • Support with the updating and tracking of event information.
  • Set up event registration in Pheedloop and on the web page.
  • Create post-event survey to be sent out in Survey Monkey.
  • Prepare and arrange promotional communications to go out.
  • Prepare event recaps for Chapter web page.
• Support with the collection of confidentiality pledges from volunteers.
• Support with the packaging and delivery of swag to Chapter regions around the province.
• Support with the distribution of gifts and packages to members.
• Attend member-facing events and support with registration desk, or other duties as required.

• Two (2) to three (3) years of experience in Office Administration, Administrative Support, or Event Coordination experience.
• Intermediate proficiency with SharePoint, MS Office and Adobe, in particular Word, Excel, Outlook, PowerPoint and Acrobat Professional.
• Excellent communication skills.
• Strong interpersonal and customer service skills with the ability to build rapport quickly.
• Ability to work collaboratively as a member of a team and independently with minimal supervision.
• Refined organizational and time management skills and the ability to multi-task.
• Proven ability to prioritize competing requirements and deadlines under pressure.
• Experience with Survey Monkey and event registration software would be an asset (Pheedloop) but is not required.
• Basic understanding of web content management and HTML would be an asset (Kentico preferred but is not required).

Our client is headquartered right in the heart of Downtown Vancouver. The Events Coordinator is required to work full time from the office with occasional remote workdays.

A competitive hourly rate ranging from $26 to $30 per hour, plus 4% vacation pay, commensurate with the candidate’s experience, qualifications, and skills. Please discuss further with SWIM!

If you are qualified for, and interested in, this excellent career opportunity, please do not delay in applying as this search is moving quickly! If you already have a Recruiter at SWIM, please reach out to that consultant directly. If you do not yet have a contact at Swim Recruiting, please hit 'APPLY NOW' and send us your resume. Once a successful Events Coordinator has been selected, Swim will run a background check which is standard practice with our client.