Part Time Receptionist / Concierge

Griffin Business Centre is a unique combination of state-of-the-art offices / meeting
room rentals, virtual offices, self-storage, and wine storage. You will work with an
exceptional, entrepreneurial team as well as the hands-on company owner.

We are seeking a reliable, organized, multi-tasking reception/administrator professional
who is a great communicator with an upbeat attitude to join our team.
As an applicant for the Receptionist position, you will have prior office experience, a passion
for helping people and view taking on any task or responsibility as an opportunity to learn,
develop, and achieve outstanding results.

Our ideal candidate will have the following key attributes:

• Excellent verbal and written communication skills
• be well spoken, well presented, and organized
• Professional appearance and conduct
• Punctual, reliable, with strong work ethic
• Detail oriented with excellent proofreading skills
• Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint);
• Ability to recognize opportunities and make suggestions for automation and process
• improvement
• Commitment to working in teams and independently while delivering outstanding client
• service
• Flexibility to manage multiple assignments and changing priorities in a fast-paced
• environment
• Self-motivated and fun to work with!

It would be great if you also have:

• Experience working in either a Business Centre, hospitality sector or as a receptionist
• Prior telephone answering experience

Responsibilities include but are not limited to:

• You will be responsible for administrative and clerical duties such as:
• Sending out and receiving mail and packages
• Sorting received mail and distributing it to offices
• Receiving and greeting visitors in a professional manner
• Handling multi-line phone calls and direct calls to appropriate office
• Responding to office and self-storage inquiries
• Scheduling appointments for meeting rooms and assistance with special events
• Scanning and photocopying
• Filing in our electronic filing system
• Preparing invoices as needed
• Helping with Account Receivables as needed
• Maintaining the reception area, meeting rooms, and common areas
• Assisting tenants with their day to day needs and their inquiries
• Maintaining office equipment, such as Xerox copier, computers, and telephone system and
• assist with office maintenance including co-ordination with vendors
• Moving in/out tenants for offices and self-storage
• Managing telephone system, including updating telephone software, installing in offices at the time of move in, and removing the equipment at the time of move out

Job Types:  Part-time, Permanent
Salary: $20.00-25.00 per hour

Category

Administrative