EXEC ADMIN - Executive Administrative Assistant - CLOSING DATE EXTENDED

Posting Title
EXEC ADMIN - Executive Administrative Assistant - CLOSING DATE EXTENDED

Position Classification
Executive Administrative Asst

Union
N/A

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
As of April 7, 2024, $61,966.26 - $70,087.08 annually

Close Date
5/1/2024

Job Type
Regular Full Time

Temporary End Date
4/4/2025

Ministry/Organization
BC Public Service -> Health

Ministry Branch / Division
Primary Care Division

Job Summary

Take the next step in your administrative career

The Executive Administrative Assistant provides secretarial and administrative services to an Assistant Deputy Minister (ADM) or officially recognized equivalent.

Job Requirements:

• Grade 12 plus a certificate in office administration or equivalent.
• An equivalent combination of education and experience may be considered.
• A minimum of 2 years of work experience in a senior level administrative role in a confidential capacity.
• A minimum of 2 years of work experience managing executive calendars and meeting requests using Outlook.
• Experience with systems, operational processes, and administrative procedures such as scheduling meetings, travel arrangements, correspondence and records tracking systems.
• Experience drafting, formatting, and proofreading a variety of documents, including correspondence, memos, details reports and meeting agendas.

Preference may be given to applicants with any of the following:

• A minimum of 3 years experience providing administrative support to executive calendars in a confidential capacity.
• Experience using document tracking systems.
• Experience in the Health sector.
• Experience with government Freedom of Information processes.
• Experience with the use and management of a SharePoint Site.

For questions regarding this position, please contact April.A.Smith@gov.bc.ca .

About this Position:
AMENDMENT APRIL 23 2024: CLOSING DATE EXTENDED TO MAY 01, 2024
This is a temporary opportunity until 04/04/2025.
Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill both current and/or future permanent vacancies.
This position is excluded from union membership.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca , before the stated closing time, and we will respond as soon as possible.

Additional Information:
A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Category
Administrative Services

Category

Administrative Maintenance and Technicians