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College of Physicians and Surgeons of BC

Case Administrator, Complaints and Practice Investigations

Posted 2 days ago

Job Details

Location

Salary

dollar sign46,421 to 58,026 per year

Job Description

Full-time, permanent

Position summary

Reporting to the conduct manager and in accordance with College policies and procedures, the case administrator is responsible for maintaining complaint files and collaborating with managers and other case administrators with respect to the daily activities of the complaints department.

Duties and responsibilities

Duties include but are not limited to the following:

Maintain complaint files

  • act as a liaison between all parties involved in each complaint
  • create, open, close and file complaint files
  • send form letters to complainants and physicians
  • complete complaint acknowledgment calls with complainants and subject registrants
  • manage bring-forward system and send form letters accordingly
  • review complaint materials for risks and escalate as necessary
  • review complaint files for completeness, consistency, and accuracy and perform any required redaction of personal information
  • track further actions arising from case conclusions
  • file committee minutes
Provide administrative and clerical support to the complaints department
  • draft correspondence and other documents or reports
  • attend interviews with physicians, medical contractors and the deputy registrar
  • take clear, legible notes during interviews
  • respond to telephone inquiries from both physicians and members of the public regarding the complaint process
  • assist with the preparation for committee as required
  • scan and save complaint file documents to electronic record
  • other administrative duties as required

Skills and qualifications

Required skills and qualifications include:

  • successful completion of grade 12 supplemented by a two‐year office administration diploma or equivalent combination of education and experience; post-secondary education is advantageous
  • demonstrated ability to work under pressure and deal with diverse members of the public and the profession in emotional situations
  • strong interpersonal skills required to successfully facilitate resolution to complex situations
  • solid understanding of professional regulation and processes an asset
  • a background in health care or familiarity with medical language is preferred
  • working knowledge of Microsoft Office applications including Word, Outlook, Excel and Teams
  • ability to organize and set work priorities
  • ability to work both independently and as a team member
  • ability to maintain a calm demeanor during busy or stressful times
  • ability to exercise good judgment in recognizing scope of authority and protecting confidential information is a must
  • excellent critical thinking, analytical and problem-solving skills
  • high level of attention to detail, with demonstrated ability to multi-task in a fast-paced environment
  • excellent written and verbal communication skills
  • excellent editing and proof-reading skills
  • previous experience interfacing with patients or the public is an asset

The compensation range for this position is $46,421 to $58,026 per year.

The College is committed to our ongoing journey to be a diverse, equitable and inclusive place to work. All interested applicants, regardless of age, family or marital status, physical or mental disability, race, colour, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation political belief, socio-economic background, criminal conviction or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available upon request for candidates taking part in the recruitment and selection process.

The College values the strength diversity brings to our workplace, so if you’re excited about a career at the College but your past experience doesn’t align perfectly with the current job postings or you are not ready to apply yet, we encourage you to create an employee profile in the careers portal and our HR team will be able to see your skills and proactively match you with other roles more closely aligned to your experience and skillset.

We thank all applicants for their interest; however, only those selected for interview will be contacted. 

The College of Physicians and Surgeons of BC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil-Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation.

We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial. 


How To Apply

All applications for this position must be submitted via the College website: 
https://can241.dayforcehcm.com/CandidatePortal/en-US/cpsbc/Posting/View/365

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

 

About College of Physicians and Surgeons of BC

The College of Physicians and Surgeons of British Columbia regulates the practice of medicine under the authority of provincial law. All physicians who practise medicine in the province must be registrants of the College. The College’s overriding interest is the protection and safety of patients, and the quality of care they receive from their physicians. Regulation of the medical profession is based on the foundation that the College must act first and foremost in the interest of the public. The primary function of the College is to ensure that physicians are qualified, competent and following clearly defined standards of practice. The College administers processes for responding to complaints from patients and for taking action if a physician is practising in a manner that is incompetent, unethical or illegal. The College also administers a number of quality assurance initiatives to ensure physicians remain competent to practise medicine throughout their professional lives. The College is governed by the Health Professions Act, and the Regulations and Bylaws made under the Act. A board comprised of 10 peer-elected physicians and five public representatives appointed by the Ministry of Health are responsible for the governance of the College. The daily operations of the College are administered by the registrar (CEO) and other medical and professional staff. Read our social media policy here: https://www.cpsbc.ca/files/pdf/CP-Social-Media.pdf

Industry

Health Care Public Administration

Company Size

51-200 employees

Application closing date is 2024-07-22

Current Openings

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