Registration Administrator (part-time permanent), Registration

Part-time (0.6 FTE, three days per week), permanent

Position summary

Reporting to the registration manager, the registration administrator is responsible for administering the retraining and criminal record check processes, transferring data from the College to its external partners, processing the administrative class teaching licences, and providing day-to-day support to staff.

Duties and responsibilities

Duties include but are not limited to the following:

• administer the retraining process for eligible applicants and registrants
  • review and approve retraining plans, monitor and follow-up for completion
• review and provide approval of applications for registration and licensure
• coordinate the criminal record check process ensuring compliance
• prepare and submit referrals to other College departments (e.g. health monitoring, legal, complaints and practice investigations etc.)
• process applications for the administrative class teaching licences
• complete data corrections for the data transfers to external partners
• maintain the process and procedure manuals for the retraining and criminal record checks and applications

The employee in this position is expected to perform professionally and make proper and sound decisions. The employee has access to a wide range of confidential information, which may be governed by the Freedom of Information and Protection of Privacy Act (FOIPPA), so must make informed decisions regarding the release of information.

Skills and qualifications

Required skills and qualifications include:

• post-secondary education with training in administrative practices or an equivalent combination of education and experience
• previous experience interfacing with patients or the public is an asset
• proficient knowledge of Microsoft Office applications including Word, Access, Outlook and PowerPoint
• intermediate knowledge of Microsoft Excel
• excellent editing and proofreading skills
• excellent analytical and investigative skills
• ability to interpret, research and apply complex standards to provided information
• attention to detail and a high level of accuracy
• demonstrated high level of initiative, time management and organizational ability
• excellent communication skills, both written and verbal
• ability to organize and set work priorities
• ability to work both independently and as a team member
• ability to maintain a calm demeanor during busy or stressful times
• ability to exercise good judgment in recognizing scope of authority and protecting confidential information a must

The compensation range for this position is $28,966 to $36,208 per year, based on part-time (three days per week).

The College is committed to our ongoing journey to be a diverse, equitable and inclusive place to work. All interested applicants, regardless of age, family or marital status, physical or mental disability, race, colour, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation political belief, socio-economic background, criminal conviction or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available upon request for candidates taking part in the recruitment and selection process.
 
The College values the strength diversity brings to our workplace, so if you’re excited about a career at the College but your past experience doesn’t align perfectly with the current job postings or you are not ready to apply yet, we encourage you to create an employee profile in the careers portal and our HR team will be able to see your skills and proactively match you with other roles more closely aligned to your experience and skillset.

We thank all applicants for their interest; however, only those selected for interview will be contacted. 

The College of Physicians and Surgeons of BC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil-Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation.

We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial.