ACCOUNTS RECEIVABLE & BILLING ADMIN ABBOTSFORD
Posted A month ago
Job Description
Scope:
PLEASE NOTE THAT THIS JOB IS LOCATED IN ABBOTSFORD, BC.
(Training in Delta, BC)
Scope:
Billing of completed work orders in an accurate and timely manner. To provide various administrative support services to Finance and Operations
Education:
Professional Bookkeeper Certificate or related experience and/or training; or equivalent combination of education and experience
Experience:
Minimum 1 year of experience working in an office environment. Construction knowledge is considered an asset
Responsibilities:
- Generates invoices upon receipt of completed work orders for all jobs
- Coordinate the billings of completed work orders with Project Coordinator
- Assist in data collection to support the billing of completed work orders
- Open new jobs in ERP system and maintain electronic record book of all jobs
- Obtain revised purchase orders from customers when necessary
- Accounts receivable collections
- Perform administrative duties such as data entry, filing and record management, photocopying, mailings, form letters, etc.
- Welcome visitors, determine nature of business and announce visitors to appropriate personnel
- Verify job, equipment, and hours of work, etc. for field staff when necessary
- Provide ad hoc reporting
- Answer multi-line switchboard, and forward calls to appropriate personnel
- Take and deliver messages or transfer calls when appropriate personnel are unavailable
- Answer caller questions about general business inquires
- Receive, sort, and route office mail and courier deliveries
- Maintain general daily tidiness of communal staff kitchen, boardroom, and reception area
- Provide various administrative support services, as necessary
- Provide same task coverage for other Industrial Services Business units, as necessary
Skills:
- Excellent communication skills– Both verbal and written
- Attention to detail and accuracy in data entry
- Proficient in MS Office (Word, Excel, Outlook)
- Outstanding time management, prioritization, multitasking and organizational skills
Application closing date is 2025-08-17
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