Administrative Assistant - Continuous Learning Department

Surrey Schools
Administrative Assistant - Continuous Learning

The Surrey School District respectfully acknowledges that our schools reside on the traditional, unceded, and shared territories of Coast Salish peoples: The q̓ ícə̓ y̓ - Katzie, the qʼwa:n̓ƛʼən̓ - Kwantlen and the SEMYOME - Semiahmoo First Nations, who have been stewards of this land since time immemorial.

Surrey Schools is the largest BC school district and the second-largest employer in Surrey. Surrey Schools provides quality education to over 82,000 students with 124 schools sites and a variety of other learning facilities, offering a broad range of innovative programs and services to support the learning of our students. The Surrey School District team of approximately 13,000 employees works tirelessly every day to ensure that children are getting the best start they can, providing the preparation to be our leaders of tomorrow.

Our Commitment:
Providing quality education extends beyond academic excellence; we are committed to creating and cultivating diverse, inclusive, and barrier-free environments for all applicants, employees, students, and their families.

Diversity, Equity, and Inclusion & Values:
Our identity, as Surrey Schools, is expressed in the shared values of openness, fairness and belonging and recognizes the importance of diversity of identity and thought. We are an equal opportunity employer and welcome applicants from all backgrounds. We are committed to removing barriers and creating a workplace where everyone, regardless of their background, feels empowered to contribute their best.

Join us in our mission to provide the best start for children, preparing them to be the leaders of tomorrow. If you are passionate about education, diversity, and making a positive impact, we invite you to explore opportunities with Surrey Schools.

Job Summary

Reporting to the Director of Instruction, the Administrative Assistant position assumes supervisory and core administrative duties in the Continuing Education Department and Summer Learning Department. Office supervision includes assignment of duties to clerical staff at Continuing Education, Summer School central office, and Summer Learning sites, ensuring effective staff performance and timely completion of deadlines.

Responsibilities

• Supervise office operations and assign duties to clerical staff within Continuing Education, Summer School central office, and Summer Learning sites.
• Monitor and report on multiple operational budgets and accounts.
• Ensure compliance with policies and regulations from internal and external agencies.
• Oversee data collection and reporting (1701, SADE & TRAX) to the Ministry of Education and Child Care.
• Coordinate student registration process for the Summer Learning Program.
• Analyze and summarize data; prepare reports as required by the administrative team.
• Plan events, handle correspondence, maintain files, records, and reports.
  
  

QUALIFICATIONS
Education & Experience

• Diploma in Business Administration or equivalent with a minimum of three years’ administrative work experience at a senior leadership level. An equivalent combination of education and experience will be considered.
• Experience with student data systems (MyEducation, Power Bi) is an asset.

Knowledge, Skills, Abilities

• High level of expertise in all areas of office practice and procedures.
• Ability to work independently and prioritize time-sensitive projects while maintaining discretion and diplomacy.
• Strong interpersonal, verbal and written communication skills with the ability to work effectively with employees at all levels.
• Proficiency in Windows, MS Office Suite, and Adobe Acrobat.
• Commitment to inclusion and belonging and building a caring and respectful workplace.
• Acts with accountability, responsibility and transparency in the use of public funds.
• Ability to supervise others in a union environment.
• Sound judgement, tact, and discretion.

What we're offering

• Comprehensive Benefits Package
  - Extended Medical, Vision and Dental
  - Life Insurance, Short-Term and Long-Term Disability
  - Employee Family Assistance Program
  - Municipal Pension
• 13 Paid Holidays, plus Sick & Vacation Time
• Supportive workplace with a positive and productive work environment. Feel a sense of security and safety to act, speak, and reflect who you are

The salary range for this position is $71,538 - $89,422 per year with comprehensive benefits package and Municipal Pension.

Placement in the salary range is determined by an assessment of qualifications and ability to meet the key requirements of the job, and consideration of internal equity comparisons. The midpoint of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position.

Qualified applicants can apply on Make a Future at https://buff.ly/cjbHfHq by clicking the "apply" button to the right of the posting. The closing date for this position is August 6, 2025 at 4:00pm.

Note: Successful applicants will be required to consent to a Criminal Records Search prior to employment. Only those applicants selected for interviews will be contacted. To all others, thank you for your interest.