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Timekeeper/Office Clerk

Burnaby, BC
3 days ago

Fraser Health is an equal opportunity employer that values diversity in the workplace. We are growing, the kind of growth you want to be a part of as you improve the opportunity to enhance and expand your skills. We are the largest and fastest growing Health Authority in Canada. Over 25,000 employees, 2,500 physicians and 6,500 volunteers provide a wide range of integrated health care services to over 1.8 million people living in Metro Vancouver and the Fraser Valley.

We hire great people for outstanding jobs. We are looking for a Timekeeper/Office Clerk to work on a casual basis.
Position Highlights
Bring your resourcefulness and effective problem solving skills to this role, you will provide reporting directly to the Manager, Clinical Operations.
Your specific job duties will include:
    •Provides reception services such as operating a multi-line switchboard or phone, enters information into a computer system and ensures information is current and accurate. •Answers/directs incoming calls for staff, takes messages, answers routine inquiries and provides information of a general nature regarding Home Support. •Types material such as correspondence, reports and documents utilizing various computer software and computerized systems by inputting client information, maintaining registers and typing from handwritten draft or general instruction. •Prepares various information/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the client and/or family. •Performs a variety of related clerical such as sorting and filing verification sheets and mileage forms; identifies and resolves related discrepancies such as errors in timesheet calculations and identifying information. •Sets up timekeeping periods for payment purposes, forwards information to Payroll for processing. •Receives timesheets from home health staff; checks legibility and completeness of information; locates and corrects errors and omissions. •Receives Billing Summary Report (BSR) and reviews each client against payroll timesheets; compares home support worker timesheets to BSR and makes adjustments as appropriate. •Sets up and maintains the client and administrative filing system, according to established policies and procedures by creating and labelling files, developing forms, indexing materials and filing. •Processes incoming and outgoing mail, faxes, reports/records, and internal and courier documents by receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup, as required. •Maintains levels of stationery, office supplies and resources according to predetermined levels by photocopying, completing requisitions for signature and forwarding approved requisitions. •Coordinates off-site storage of records and archives; maintains records of what is stored off-site, completes necessary paperwork, and arranges for records to be shipped to off-site storage, as required.

You will take a thorough, hands-on approach to deliver high quality and precise work. A focused approach is needed to complete routine day to day tasks and handle changing calendars, priorities, and timelines. You will carry a high level of integrity, discretion, and confidentiality.

Are you motivated to join the team? We will be looking for you to have the following:
    •Completion of Grade 12 •Completion of Office Administration Certificate •One (1) year of recent, related experience •Ability to type 50 WPM
Valued Benefits
Work with an experienced and dedicated team and join our dedication to provide quality care to our patients and clients. We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends and family as a phenomenal place to work! We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.