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Temporary Receptionist/Admin Assistant Fast-Paced & Dynamic Office

Reference ID: 2460
Category:
Administrative
Type:
Temp
Location:
Vancouver, BC     

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Temporary Receptionist/Admin Assistant
Fast-Paced & Dynamic Office

This is an amazing opportunity to support a bustling office and be the first point of contact and face of a prominent establishment.  Our client, named Best Employer 7 years in a row, values service, integrity, teamwork and innovation.  This professional and dynamic team is seeking a Administrative Assistant/Receptionist on a temporary basis approximately 2-3 weeks, commencing immediately.  As the Receptionist and assistant to a very busy team, the successful candidate will thrive in a fast-paced environment, be warm and outgoing; a people pleaser who is always striving to go above and beyond both internally and externally. They will also be polished and professional in their presentation and have excellent communication skills. A background in hospitality is mandatory, as is previous administrative experience. Problem solving, discretion, willingness, and flexibility are key to being successful in this role.    
Job Description
•    Manage the office meeting room requests. 
•    Set up and maintain the meeting space according to the organizer’s needs
•    Track office supplies inventory and all one-off requests and/or required office supplies and equipment for the Head Office
•    Monitor office equipment in the Head Office, report any problems to the contracted equipment company and arrange for any deficiencies to be fixed
•    Assist with organizing travel as requested
•    Ensure office food supplies and equipment are stocked and readily available
•    Assist in planning events and/or meeting preparation as required
•    Meet and greet all visitors to the Head Office
•    Answer main Head office phone line and transfer calls to the appropriate department and/or person
•    Screen incoming calls to the office and take messages when required
•    Monitor and review emails that come through the main email address on a daily basis
•    Redirect to the appropriate head office department to ensure timely responses
•    Sort all mail, fax, and courier packages; incoming and outgoing to/from the office


Qualifications

•    1-2 years work experience within an office environment
•    Intermediate level working knowledge of Microsoft office applications (Word, Excel, PowerPoint, Outlook)
•    Ability to identify and offer possible solutions to problems
•    Aptitude for developing customer relationships by making efforts to listen and understand the customer (both internal and external)
•    Ability to anticipate customer needs and follow up on commitments promptly
•    Exceptional written and oral communications skills
•    Ability to keep all tasks and responsibilities organized and able to prioritize daily demands
•    Ability to take action beyond specific, explicit job responsibilities and can anticipate needs to avoid future problems
•    Capacity to maintain a high level of discretion, security and confidentiality with all incoming and outgoing information representing the Head Office
•    and the company
•    Post secondary education in a relevant field (office & business administration, marketing, psychology, customer relations, etc) is an asset

Must be available to interview immediately.

 
Please apply online at http://www.expertrecruiters.com/search-jobs/ or send resume to Candace Amirault, Senior Talent Executive at [email protected] 
Quoting reference #2460-STemp.
 
We value your interest. However, only those applicants selected for an interview will be contacted.
 
Expert Recruiters 
883 Helmcken Street
Vancouver, BC
V6Z 1B1
 
Phone: 604-689-3600
Fax: 604-689-7541
Email: [email protected]
Website: www.expertrecruiters.com
 
"Exceeding expectations...one placement at a time"


Posted: December 1, 2016
Closes:January 30, 2017
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