The Subcontracts Administrator is responsible to support the administration and contract maintenance of subcontracts, including Tier 1 subcontracts, in support of new vessels constructed by Seaspan Shipyards under the Federal Fleet Renewal (FFR) Program. The position works closely with team members and stakeholders to coordinate the management of subcontractor performance through the subcontract management plan.
The Subcontracts Administrator reports to the Supervisor, Subcontracts.This position will also work very closely with a Subcontracts Specialist who will provide direction and leadership to the Subcontracts Administrator. The Subcontracts Administrator is an integral member of the Seaspan Shipyard's team which is comprised of cross-functional representatives from the Program Office, Supply Chain Management, Production, Engineering and Quality Assurance. Duties/Accountabilities
Education and Experience
- Support negotiation of subcontracts with the Tier 1 partners and other subcontractors.
- In conjunction with the FFR Program Office, development of RFx packages for complex equipment and services and incorporation of technical specifications into tender packages in accordance with Seaspan Shipyard's established procurement procedures.
- Coordinate the proponent evaluation, selection, negotiation and execution of subcontracts. Ensure that the subcontract terms and conditions incorporate technical, schedule, Industrial Regional Benefits, quality requirements and Seaspan Shipyard's terms and conditions; including the flow down of the terms and conditions of the Design and Build Contracts.
- Prepare contract award recommendation materials and participate in presenting the award recommendations for approval.
- Ongoing monitoring of subcontractor performance such that subcontractor milestones and deliverable items are achieved in accordance with the Design and Build Contracts and the terms of the subcontracts. Maintenance of a file for each subcontract which shall at a minimum consist of correspondence, meeting minutes, a register of issues and action items and pro-actively manage an action plan to address issues, and take corrective action and/or escalate issues as may be required.
- Support negotiation and issue subcontract Change Orders as directed and authorized by the Program Office.
- Close out subcontracts as the final action of post-award subcontract management. Ensure that Seaspan Shipyard furnished information and equipment, warranty details and life cycle support data is received from the subcontractor.
- Assist the Estimating Department by obtaining pricing information from subcontractors.
- Evaluate and process supplier invoices, when necessary interface with suppliers to correct errors.
Skills, Knowledge and Required Competencies
- A diploma or bachelor's degree in a relevant field or experience equivalent to this level of education.
- A minimum of 4 years' experience in Procurement/Contract administration including experience in a manufacturing environment.
- An equivalent combination of education and experience may be considered.
- Professional certification or training through an accredited procurement society such as the Purchasing Management Association of Canada (PMAC) or New Supply Chain Management Professional (SCMP), The Logistics Institute (P. Log.), American Purchasing Society or The Association for Operations Management (APICS) CPIM program is desirable.
- Membership in SCMP, P.Log., APICS-CPIM, The Canadian Institute for Procurement and Materiel Management (CIPMM).
- Good knowledge of procurement procedures for complex and highly specialized equipment and services.
- Proven track record in the establishment, ongoing management and maintenance of subcontracts for commercial off the shelf equipment, products manufactured to specifications, and engineering and technical services.
- Proven track record in working with suppliers to achieve delivery dates for engineering information and equipment.
- Capability to incorporate specifications and drawings into bid documents.
- Strong negotiation skills for both new subcontracts and change orders to existing subcontracts.
- Extensive administrative skill and experience in tracking subcontractor contract milestones, deliverables, issues, action items and payments.
- Strong customer service and diplomacy skills.
- Demonstrated initiative, creativity and integrity, locally and globally.
- Strong problem solving skills, analytical abilities and interpersonal skills.
- Demonstrated ability to multi-task, prioritize work and to problem solve in an inclusive manner with internal colleagues and external parties.
- Excellent oral and written communication and presentation skills.
- Intermediate level computer skills including Microsoft Office suite (Word/Excel/PowerPoint).
- Exercise sound business judgment and decision making skills in a manner consistent with the essential job functions.
- Ability to work effectively in a team environment.
Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including, women, members of visible minorities, aboriginal persons, and persons with disabilities. Note: Unsolicited applications from recruitment agencies will not be accepted
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