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Strategic Sourcing Lead

Surrey, BC
Full Time
5 days ago
Company:Coast Capital Savings Federal Credit Union
Location:British Columbia (CA-BC), Help Headquarters
Job Type: Full-Time
Pay Grade: 10
Posting End Date:

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What's the job?

This Strategic Sourcing Lead role is a strategic role responsible for delivering business and organizational benefits. These benefits are accomplished by driving the end-to-end strategic sourcing process including portfolio management over a single or multiple sourcing categories (ie. Professional Services, Managed Services and Facilities/Real Estate). The activities this role will lead include market analysis, product/service analysis, category development, sourcing, negotiation, contract development, implementation and administration of goods and services contracts. This role leads cross functionally through planning and interdependencies leading internal customers for the strategic sourcing of multiple categories of goods and services, and is accountable for ensuring compliance with Coast Capitals strategic objectives, within guidelines, policies and procedures. The incumbent will drive lowest total cost of ownership and ensure enterprise effectiveness and benefits.

What you'll get to do:

  • Maintains strategic sourcing records and prepares summary statistical and information reports
  • Completes extensive reviews and draft documents for new contracts and performs ongoing reviews of existing contracts and contract renewal requests
  • Advanced communication skills to communicate project objectives, requirements, expectations, concepts, and progress to the team, project sponsor, steering committee, senior management and stakeholders
  • Ensures compliance with sourcing policies and procedures so that commercial, financial and service delivery risks are mitigated wherever possible.
  • Ensures compliance to existing contracts and service levels.
  • Ensures that all strategic sourcing activities are compliant with current financial policies.
  • Seeks approvals and abides by the Authorization Matrix set by Finance.
  • Provides formalized direction and leadership to assigned strategic sourcing project team(s) and provides feedback on the performance of project team members
  • Demonstrates an excellent understanding of the corporate strategies, goals, and objectives by delivering the business benefits defined by them.
  • Determines strategic sourcing strategy, identifies required skills, knowledge and abilities and defines roles and responsibilities of project stakeholders
  • Manages strategic sourcing project plans: tracking, monitoring, and communicating project progress, requirements, quality measures, controlling of scope, and change control processes
  • Motivates and manages diverse business teams (internal & external) and situations to ensure successful completion of assigned strategic sourcing accountabilities
  • Responsible for the sourcing of a wide range of goods and services, including Professional Services, Managed Services and Facilities/Real Estate
  • Manages, initiates and administers Professional Services, Managed Services and Facilities/Real Estate supply and services contracts as required in line with Coast Capital policies.
  • Independently, or in conjunction with user departments, interviews suppliers, leads and governs negotiation for optimal commercial and legal terms
  • Drafts negotiation plans and contract language according to precedent and current legal contract standards; researches and obtains information and material required from a variety of sources.
  • Develops and drives the processes for sourcing events, requests for proposals, purchase orders and contracts. Follows legal contract standards and applies appropriate clauses including, but not limited to, limits of liability, indemnification, confidentiality, security, audit and insurance.
  • Performs market research and analysis of Professional Services, Managed Services and Facilities/Real Estate products and services, creates estimates and forecasts and identifies cost reduction strategies
  • Reports on actual costs, negotiation opportunities and overall strategic plan for sourcing, logistics and return on investment (ROI)
  • Manages complex requirements and is able to research and provide optimal cost and benefit recommendations to stakeholders
  • Builds, optimizes and leads sourcing category portfolio, including maturing the category data, reporting and overall governance
  • Implements the processes for the selection, appraisal and management of the sourcing category including methods of research and approach to making strategic recommendations, advising senior management of all potential efficiency gains, cost savings and service improvement options. Includes conducting cost / benefit analysis and feasibility studies.
  • In conjunction with the user departments, determines the appropriate sourcing methodology, develops related documents; assists in the preparation of selection criteria, weights and decision matrices; arranges for selective competitive processes and , facilitates complex evaluations
  • Builds business relationships in order to effectively liaise with external and internal contacts such as SLT, technology groups sr. project managers, business partners, risk leaders, , contractors, suppliers and corporate lawyers.
  • Working with stakeholders, ensures strategic sourcing practices and due diligence comply with established guidelines, ethics and with Coast Capital's executive directives. Utilizing industry knowledge and experience raises risks and concerns in a timely manner.

  • Who are we looking for?

  • Minimum 7+ years of Job Related Sourcing/Procurement/Vendor Management Experience with demonstrable experience in conducting strategic sourcing events, managing complex product and service contract negotiations.
  • A minimum of 5 years of related experience working within or in support of the sourcing categories of Professional Services or Managed Services or Facilities/Admin.
  • High School Diploma plus completion of a Diploma Program (two years of formal education or equivalent) is required.
  • Undergraduate degree in a related field (BComm., BBA, B.Sc, BA) is required.
  • Related designations such as Supply Chain Management Professional (SCMP), Certified Professional Accountant (CPA) or Project Management Professional (PMP), or other as applicable are preferred.
  • Strong knowledge and experience in category management, strategic sourcing and related leading edge techniques with verifiable evidence of significant results.
  • Considerable knowledge of contract law, competitive bidding laws, negotiation and corporate insurance.
  • Considerable knowledge of the market and industry intelligence
  • Demonstrated knowledge of and proficiency with sourcing Professional Services, Managed Services or Facilities/Admin goods and services .
  • Strong mathematical aptitude, analytical ability, accuracy and thoroughness.
  • Ability to prepare appropriate documents used in competitive processes and in contracting for a variety of goods and services.
  • Expert writing capability and advanced skills in Microsoft Office suite including in MS Word, PowerPoint, Sharepoint, Dynamics and Excel applications.
  • Expert knowledge of leading edge procurement & sourcing strategies, market analytics, total cost of ownership trends, business conditions and governmental regulations affecting the work.
  • Considerable knowledge of the sources, quantities, types and prices of products and services.
  • High standards of ethics and professionalism.
  • Ability to establish and maintain effective professional and respectful working relationships with internal and external contacts at various levels within the organization as well as across a variety disciplines.
  • High level of demonstrated emotional intelligence and ability to establish and nurture multiple relationships across all organizational levels.
  • Strong decision-making skills.
  • Good written and oral communication skills; able to present information in a clear, confident and concise manner.
  • Good problem-solving, work planning and negotiation skills with the ability to prioritize effectively.
  • Well developed interpersonal skills with creative problem solving and conflict resolution skills.
  • Maintains a valid driver's license for the Province of British Columbia with a clean driving record.
  • Experience working in cross-functional teams to develop strategic sourcing solutions.
  • Ability to coach and mentor individuals.
  • Ability to effectively lead and facilitate strategic sourcing and contracting projects to successful completion in co-operation with external suppliers and internal stakeholders at all levels in the organization and across a variety of disciplines.
  • Deep experience leading cross-functional teams to develop and deliver strategic sourcing solutions.
  • Conflict resolution skills for strategic supplier sourcing related governance.

  • At Coast Capital, we value diversity, equity and inclusion. We're not all the same and we like it that way. We don't just accept differences - we celebrate, support, and we thrive on them for the benefit of our employees, our members, and our community. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We believe, the more inclusive we are, the better our work will be.

    Why join Coast Capital Savings?
    Purpose is our North Star. We look at everything through our purpose. It informs the advice we provide our members, the experiences and products we create, and the programs we build to support our employees and communities.
    Committed to inclusion and engagement. We have an ongoing focus on equity, diversity, and inclusion and routinely track how we're doing, and what we need to do to keep improving. We foster a culture where everyone can feel safe to be who they really are and thrive.
    A career that grows with you. We believe in developing our people and promoting from within. Many employees have spent decades, and sometimes their entire careers, with Coast Capital and have progressed from the frontlines to senior leadership.
    Work where you're most effective. In 2020 the world changed, and that includes how we work. In response to COVID-19 we launched myWork, which gives employees flexibility in where they work based on the nature of their role.
    Benefits that flex to the needs of you and your family. We offer comprehensive, customizable benefits for you and your family, so you can choose what fits best for you and your lifestyle.
    Retirement options. We also take care of our employees once they retire. That's why we offer the choice of a defined contribution or defined benefit pension plan or RSP's.
    Mortgage and auto financing benefits. Employees save thousands on their mortgages and auto loans with best-in-category benefits.
    Real Recognition. We recognize excellence throughout the year, through an online community that lets employees give kudos and thanks throughout the year. We're human, which means we like to have fun with events, celebrations, and recognition throughout the year.
    An award winning culture. We're a Platinum member of Canada's Best Managed Companies and are regularly recognized by Canada's Most Admired Corporate Cultures and the BC Top Employers Awards.
    We reinvest 10% back into the community. When we do well, our communities do well. That's why since 2000 we've invested over $90 million into our member's communities.
    Double your impact. Through our employee volunteer program, Coast Capital donates $10 for every hour you volunteer to a Canadian charity or non-profit of your choice.

    D&I at Coast At Coast Capital, we value diversity, equity and inclusion. We're not all the same and we like it that way. We don't just accept differences - we celebrate, support, and we thrive on them for the benefit of our employees, our members, and our community. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.