Site Administrative Coordinator, Department of Obstetrics and Gynaecology - BC Women's Hospital & Health Centre

Site Administrative Coordinator, Department of Obstetrics and Gynaecology

BC Woman's Hospital & Health Centre

Vancouver, BC

The Site Administrative Coordinator provides leadership to the administrative team and acts as a resource for all administrative functions, both UBC and site related. Manages administrative flow amongst various portfolios within a Hospital and an academic teaching Department. Is accountable for the administrative operating expenditures and other specified funds. Assists the Department Director in creation of appropriate budgets. Participates in evaluation / review activities which further the attainment of Departments' academic and operational mission. Assists the Department Director with other appropriate duties and responsibilities.

The position is required to act independently and make decisions on a daily basis, often outside clearly defined terms of reference which are accountable to the Department Head and Department Business Director. The position requires a high level of discretion and tact in dealing with sensitive and confidential matters. Poor judgment and problem solving will impact on the administration of the Department, its operations and its personnel.

Internal communications are multifaceted pertaining to both academic and operational business such as the Hospital's executive and senior management, other clinicians and Department personnel, Human Resources, Information Systems and Purchasing. The incumbent must communicate effectively and efficiently on behalf of the Department, its executive members and other faculty members.

Externally, the incumbent must act as primary information and public relations interface for the Department. The incumbent must coordinate the Department Head's business and the Departments' many meetings and forums with a variety of Hospital, Faculty and Executive members. Communications are continuous with University, provincial and national professional services and organizations such as UBC, COUTH, SOGC and Colleges. All occur within the academic, clinical, research and administrative objectives of the UBC and BCW Department.

What you'll do

• Responsible for the management of support staff including the selection, recruitment, disciplinary issues, performance appraisals, reclassifications, training and establishing work schedules. Identify skill upgrading needs of support staff and ensure appropriate training is received.
• Responsible for delegation of workload amongst the administrative team.
• Coordinate and implement policies and procedures as directed by the UBC and BCW executive and departmental committees. Provide administrative support to these Committee and others, which function to support the Hospitals and University's mandate.
• Participate in committee and working groups as appropriate and ensure policies and procedures are followed.
• Work collaboratively with the Department Head and the Business and Financial Director in the design, development, implementation and evaluation of the Departments mission, goals and objectives of the Department over the various sites.

What you bring

• A level of education, training, and experience equivalent to a diploma in Health Administration or a related field of study plus five (5) to (7) seven years of supervisory/management experience in a hospital, health care or University setting.

You will also have:

• Demonstrated understanding of effective operational procedures and work processes in an administrative environment for a large complex organization.
• Demonstrated ability to manage administrative staff and deal with a variety of complex human resource issues.
• Demonstrated ability to communicate with various levels of staff in an academic setting; use of discretion and sensitivity are imperative to function effectively.
• Demonstrated ability to analyze complex and diverse problems and recommend and implement solutions.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.

• Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time
Salary Range: $56,606 - $81,371 /year. The starting salary for this position would be determined with consideration of the successful candidate's relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

Location: 4500 Oak Street, Vancouver, BC, V6H 2N9
Applications will be accepted until position is filled.
Hours of Work: Monday to Friday; 0800-1600
Requisition # 145810E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

BC Women's Hospital & Health Centre (BCW) is dedicated to improving the health of women, newborns and families through a comprehensive range of services, research and education.

BCW is part of the Provincial Health Services Authority (PHSA).

The Provincial Health Services Authority ( PHSA ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA and BCW are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments' unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey-one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of May 25, 2023. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday - Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.

Category

Health Care