Located in downtown Vancouver, our client is a premier boutique commercial law firm, providing services to many of the province’s industry leaders.
We are currently looking for a Senior Legal Administrative Assistant to join our client's Corporate Commercial team. This is a full-time position supporting a senior Partner and an Associate, specializing in the area of Corporate Commercial law. Exposure to Real Estate law is an asset.
strong organizational skills and the ability to juggle demands and prioritize effectively;
the capacity to deal with a high-level of paper flow and multiple files;
attentiveness to detail;
excellent technical & computer skills;
strong written and verbal communication skills; and
the ability to proactively manage all administrative functions of the practices, including calendar, appointments, bring-forwards and general file management.
Reviewing and updating outlook and paper calendars and advising of potential conflicts;
Reviewing and entering time; making notes of missing time for review, then entering additional time;
Scheduling meetings with clients, lawyers and others;
Sorting and distributing of mail;
Dealing with client phone calls and emails for scheduling meetings, phone calls etc., requests for copies of documents, accounting enquiries, corporate records information, conveyancing/financing matters;
Filing – both email archiving and paper; organizing complex files;
Running files for lawyer i.e. organizing, keeping track of outstanding items and coordinating follow-up;
Drafting correspondence, documents, resolutions, Bills, transaction lists and preparing closing books;
Conducting BC online searches – companies, societies, firms, LTO, PPSA, BC Assessment, Wills;
Industry Canada searches – Corporations;
BC Online registrations – companies, PPSA, Wills;
Liaising with registry and other agents regarding searches, registrations;
Dicta typing and copy typing;
Making travel arrangements as needed;
Setting up and maintaining contact lists, coordinating marketing mail-outs, coordinating client gifts; and
File closing and issues arising therefrom (mystery files, matters arising during file clean-up in preparation for file closing).
The successful candidate must possess strong skills in Microsoft Office 2010, including Word and Excel. Experience with PC Law and ALF is an asset. The successful candidate will also have strong interpersonal skills along with the ability to work with minimal supervision, exercising initiative and judgment.
If you are interested in working for this firm, apply directly on this page; or register on our "apply here" page at www.arlynrecruiting.com; or by email at firstname.lastname@example.org , including your resume as an attachment.
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