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Recruiting in Motion


About Us

Recruiting in Motion is an innovative recruitment firm that takes the art & science of recruiting to a whole new level and we are looking for a RECRUITMENT ASSISTANT to join our small Vancouver team!

This position works from within our downtown Vancouver office location.

We are the only Greater Vancouver employment agency to offer our clients a unique 3 dimensional approach to staffing. We provide candidate video clips along with resumes making the hiring process faster, easier, less expensive and more effective than conventional employment agency techniques.

We have 18 offices throughout Canada and the United States and specialize in the recruitment and placement of temporary, contract and permanent employees at all levels of OFFICE, INDUSTRIAL and PROFESSIONAL positions.

With the bar set high, our Vancouver office has an opportunity for a polished and professional Recruitment Assistant who is ready to provide extraordinary guest experiences to both our clients and candidates. At Recruiting in Motion you will find a supportive, fast-paced team environment within a dynamic multicultural firm that offers unwavering attention to quality while providing our customers and candidates with best in class service.

Our Vancouver team is comprised of competitive, compassionate, mature minded professionals who are eager to share their knowledge and expertise. We are a team that values respect, drive, loyalty and accomplishment.

Job Title: Recruitment Assistant
Reports to: Managing Partner
Work Hours: 8:00 am to 5:00 pm Monday to Friday – 40 hour week
Location: Downtown Vancouver – 595 Howe Street, Suite 308

The Role:

The Recruitment Assistant will be responsible for primarily recruitment assistant duties and light office administration for a small team in Vancouver. This position requires a smart, articulate, energetic, confident, enthusiastic, and proactive individual with a flair for creating extraordinary guest experiences, and someone who can multitask and deal with changing priorities.

The general job description listed here is not comprehensive and is subject to change;


  • Create a magical guest experience and first point of contact for telephone callers, candidate interviews, clients and internal staff
  • Recruitment Assistant duties supporting Recruiters with database searches, pre-screening and interviewing candidates, assisting with ASAP temp and perm job orders and send outs, coordinating interviews, reference checks, candidate testing, screening and processing of candidate registration paperwork
  • Basic reception duties including answering phones, mail, open and close office etc.
  • Administrative support including creating job postings, weekly reports, candidate email blasts, quality control send outs, basic calendar management, data entry, maintain filing systems, managing internal paperwork, order office supplies, administrative support to a small professional office etc.
  • Manage the Vancouver email inbox
  • Ongoing daily customer service and communications with our candidates and clients
  • Maintain and tidy the offices including reception area, kitchenette, lunch room, and common areas etc.
  • Immediate back up coverage to absent Recruiters
  • Event planning assistance as required
  • Other special projects and assignments as directed by the Managing Partner


  • University Degree or Post-Secondary diploma or equivalent professional experience
  • Proficiency with MS Office including Word and Excel, including using Adobe
  • Office Administrative experience working in a professional services office setting
  • Full cycle recruitment experience
  • Ability to prioritize and handle changing priorities and multiple tasks in a fast paced environment
  • Ability to handle confidential information
  • Strong web, research, analysis and computer tech savvy skills
  • Proven customer service, administrative, organizational, time management and multi-tasking skills
  • Punctual, solid English communication skills both written and verbal, professional demeanour and appearance, interpersonal skills and integrity
  • Friendly, approachable, confident, reliable and outgoing people person
  • Attention to detail
  • Sense of urgency
  • Enhance our work culture being a Happy, Healthy, Respectful, Professional and Fun workplace

We offer the successful candidate a stable, professional and supportive working environment, newly built offices located across from the Pacific Centre Mall, a base salary commensurate with experience, paid vacation, a Personal Health Spending Benefits Account and an opportunity to grow over time into other roles such as Office Manager, Recruiter, Sales etc.

Due to the current COVID 19 pandemic, our Vancouver office has strict protocols in place (including Plexiglas, Social Distancing, Sanitizer and Face Masks) and we are committed to protecting the health and safety of our employees.

How to Apply:

This role is located in beautiful downtown Vancouver and starts in January 2021. To apply, please submit your resume, and optional cover letter, in confidence to our Managing Partner for immediate consideration. We thank all applicants, however, only those under consideration will be contacted.

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About Recruiting in Motion

Recruiting in Motion has locations in Vancouver and Delta and is a locally owned and operated employment agency serving the staffing needs of the Greater Vancouver and Lower Mainland business commu...

Read More
Staffing, Recruiting, HR Outsourcing
1-10 employees