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Receptionist/Office Administration

Reference ID: 333932000003087040

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DestinationoneTemp Staffing INC. - Receptionist/Office Administration Permanent Position
Vancouver and Surrey-based Temporary Staffing Agency DestinationoneTemp Staffing Inc is part of the Destinationone Consulting Inc group of companies. We are looking for a talented Receptionist/Office Administrator who are driven to succeed and work. We pride ourselves in offering a diverse, multi-cultural work place, engaging people locally to work with us in house and at our multiple client locations. We welcome talented individuals to apply.

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The Receptionist/Administrative Assistant at our client location provides reception and administrative support by being the first point of contact for visitors to this retail office. Reporting to the Office Manager, this position will support the Management Team by coordinating and assisting with the day-to-day administrative functions of the retail properties within the portfolio of this property management firm.

Role & Responsibilities

• Collect and assist in processing Tenant Sales on an ongoing monthly basis
• Ensure Tenant Insurance Certificates are up to date, maintain tracking records and highlight situations which require action
• Track and maintain customer comment forms and/or verbal complaints/comments. Bring forward to Marketing and/or Operations for action
• Assist in the preparation of monthly and annual reports as required
• Record tenant open and close infringements and report to Property Manager. Issue letters as directed by the Property Manager on an ongoing monthly basis
• Update and maintain manuals including the Tenant Manual, Emergency Procedures Manual, Fire Safety Plan, Design Criteria, and Construction Guidelines for all properties
• Support the Administrative Team in day-to-day administrative tasks, including preparing files, agendas, spreadsheets, PowerPoint presentations, typing memos and letters and minute taking
• Cross train with the Property Administrator and support this role as required
• Coordinate TOA’s, Special Event Requests, and Licence Agreements: prepare documentation, ensure appropriate approvals, and obtain all required information prior to document execution
• Prepare and manage electronic and hardcopy files, including tenant lease files and appropriate documentation
• Reception duties including answer and direct calls, greet guests, operate the radio, organize and coordinate couriers, prepare daily bank deposits, order office supplies, and maintain office areas/kitchen/file room in an exemplary manner
• Sort incoming mail/ cheques, stamp invoices, and distribute to mail folder
• Maintain the property phone list updating the phone system program and maintain and update the various Tenant and Administration Staff contact lists
• Ensure photocopiers, faxes and printers are loaded with paper and contact vendors for repairs and maintenance as required
• Track daily, weekly and monthly traffic counts and prepare reports for distribution
• Assist Marketing as required with events, promotions, and administrative functions
Experience and Qualifications:
• 2 or more years’ administrative and/or reception experience
• Intermediate to advanced skills in Microsoft Office (Excel and Word)
• Strong organizational, planning and time management skills
• Excellent oral and written communication skills
• Strong organizational, planning and time management skills
• Ability to prioritize workload and handle competing priorities and deadlines
• Post-secondary education is considered an asset
• Positive and friendly "Customer First" attitude
To Apply for this position that starts as soon as possible, please submit a resume or visit us on line for this position and more at

This is a permanent full time position offering a salary between $42K to $47K plus bonus and benefits.

Posted: May 21, 2018
Closes: July 20, 2018
Email Address:
Company Info
1-10 employees
Staffing, Recruiting, HR Outsourcing

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About DestinationoneTemp

DestinationoneTemp - A Division of Destinationone Consulting Inc is a staffing service specializing in the placement of highly skilled office and Administrative Support, Accounting, Light Industria...