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Receptionist, Administration

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POSITION

Receptionist, Administration

ABOUT THE COMPANY

New β Innovation Ltd. (NBI) is a preclinical stage life sciences organization in Burnaby, BC. Leveraging on our expertise in research and development, we are transforming drug discovery into clinical applications for unmet medical needs. We have ongoing collaborations with top universities worldwide on various research projects, with distinguished achievements in the areas of oncology, neurology, ischemic and hypoxic conditions.

Our state-of-the-art GMP manufacturing facilities and laboratories in Greater Vancouver are home to a growing team of professionals who are inspired to develop advanced life-saving hemoglobin-based therapeutics for the well-being of people.

POSITION OVERVIEW

The incumbent will be the first point of contact for our company to ensure that visitors are welcomed positively, and are directed and announced to the appropriate person(s). This person will perform a variety of administrative tasks and will be responsible for ensuring that these are completed in an accurate and timely manner. This person will also be responsible for maintaining the security of the reception area.

 

KEY RESPONSIBILITIES

  • Greet and manage visitors in a positive and helpful manner
  • Ensure protocols for visitor management and access control are followed in receiving and signing out guests
  • Ensure reception area is presentable and keep general office and common areas tidy and organized
  • Answer, screen and direct calls or inquiries to their appropriate parties or take messages as necessary
  • Receive, sort and distribute mail/deliveries, coordinate incoming/outgoing courier services, and assist in handling interdepartmental correspondence between NBI facilities
  • Assist with arranging travel bookings for hotel and car reservations
  • Book conference rooms for meetings
  • Assist in restocking levels of pantry and office supplies
  • Prepare and submit electronic purchase and payment requisitions, and check vendor billings against purchase order
  • Conduct research, and assist with obtaining quotes for services and miscellaneous supplies as necessary.
  • Help coordinate with vendors for the various services under Admin (laundry, recycling, lab waste services)
  • Help with various event planning and coordination, and organize catering
  • Adhere to company policies, procedures and initiatives
  • Ensure the confidentiality of information as it relates to policies and procedures
  • Perform other tasks as assigned

KNOWLEDGE, SKILLS AND ABILITIES

  • Minimum one year of work experience as a Receptionist or similar role in an office setting
  • High school diploma or equivalent
  • Proficiency in using Microsoft Office suite and very good research capabilities
  • Solid written and verbal communication skills and good organizational skills
  • Demonstrates strong attention to details, flexibility and adaptability to change
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Ability to act with tact, good judgment, and discretion; sensitivity to confidential matters is required
  • Resourceful and proactive with a positive and customer service oriented attitude

 

WHY JOIN NBI?

The best reason is because of our wonderful people and great work environment. If you are looking for a career with meaning and purpose, it’s hard to beat working in life sciences. We provide an attractive compensation and benefits package which recognizes people for their contributions, and comprehensive training and career development opportunities which support our employees’ growth with the company.

If you are interested in joining our team, we encourage you to APPLY today!


Posted: June 11, 2019
Closes: August 10, 2019