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Property Manager Assistant

Full Time
6 days ago

We are looking for a Property Management Assistant responsible for providing superior quality administrative services and support to the Sr. Real Estate Manager, and who will ensure accurate administration of our commercial portfolio. If you are positive, detail-oriented, and hardworking, we want to hear from you!

Primary Duties & Responsibilities

• Drafting correspondence, contracts, forms, memos, and other documents on tight deadlines and in a fast paced environment

• Liaising with property managers to ensure that monthly/quarterly reports, annual rental payment schedules, and CAM reconciliation letters are compiled on time 

• Coordinating the Sr. Real Estate Manager monthly meetings by preparing material, including the agenda, booking boardrooms, and supplying attendees with minutes and action plans following designated meetings 

• Providing timely, clerical support by submitting expense reports, booking travel arrangements, registering seminars, scanning documents, and filing for the Sr. Real Estate Manager 

• Assisting with new acquisitions and dispositions 

• Assisting with property insurance and property tax review 

• Assisting with special projects as directed by the Sr. Real Estate Manager

• Assisting with researching quotes and other information for maintenance and capital projects as directed by the Sr. Real Estate Manager 

• Ensuring the quality presentation of owner reports and other correspondence to owners/vendors 

• Providing superior quality customer service and dealing effectively and fairly with tenants, owners, and contractors/vendors;

As Accounts Receivable:

• Working with property accountants and property managers in collecting rent and resolving late payments

 • Creating correspondence for rent reminders, demand, and default letters 

• Completing account reconciliations for past due accounts 

• Completing monthly tenant chargebacks 

 Knowledge, Skills & Abilities:

 • 3 years of experience as a leasing agent / property administrator with exposure to different types and sizes of commercial properties

• Strong understanding of building/property systems and operations

• Excellent written and verbal communication skills in English

• Financial and business acumen to understand owner priorities and building needs

• Completion of high school diploma

• Good knowledge of MS Office products (Word, Excel, PowerPoint, Outlook, etc.)

Salary:  $55K to $65K depending on experience and skills

If this exciting opportunity appeals to you and you possess the required skills, please forward your resume.


Privacy and confidentiality are important to us; as such all applications are kept confidential. We will not share your information with anyone without your prior approval. While we will only be considering qualified applications  for this particular role, if you are interested in pursuing an alternate career path, we would certainly be happy to speak with you about opportunities that fit your profile. 


Real Estate