Reporting to the Principal Investigator, the Project Coordinator provides operational and administrative support to project staff in the implementation and conduct of the project in accordance with applicable policies, standards, procedures, and protocols. This position documents, tracks and reports of key activities; maintains an understanding of the project schedule, deliverables, and commitments; works with relevant staff on developing project actions and monitoring deliverables. Functions as the point of contact to receive and convey information related to the project(s). Communicates project status to all stakeholders and prepares and establishes reports, briefing documents and presentations. Coordinates and schedules appointments and meetings; prepares agendas, records meeting notes.
ORGANIZATION: Located in Vancouver, BC, the Centre for Gender and Sexual Health Equity is a UBC/SFU-affiliated academic research centre housed at Providence Health Care (PHC) ( www.cgshe.ca ). The CGSHE has a strategic mandate of community-based research, policy and practice to reduce gender and sexual health inequities among marginalized populations in BC, Canada and globally. The CGSHE currently consists of over 70 staff, including academic and clinical researchers, graduate students, and frontline research staff, working out of our offices at PHC and our community-based research office in the Downtown Eastside. We work in a highly collaborative team and strive to hire members from diverse backgrounds and lived experience. Skills
Excellent time management skills including the ability to prioritize work and meet deadlines.
Ability to work collaboratively with other team members and ability to work independently with minimal supervision.
Ability to communicate effectively both verbally and in writing.
Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally.
Ability to manage multiple competing priorities and projects simultaneously in a fast-paced environment under deadlines.
Demonstrated knowledge and understanding of and sensitivity to diversity issues.
Computer literacy including experience in Microsoft Office suite (Word, Excel, PowerPoint) and reference management software. Education
Education, Training and Experience
Bachelor's Degree in Health or Social Sciences, Public Health, Public Policy or related field supplemented with a minimum of two (2) years recent, related experience in project coordination or an equivalent combination of education, training, and experience.
Knowledge and/or experience working in addiction, public health, health services, HIV and hepatitis are an asset. Experience working within a large, complex organization is an asset. Experience in coordinating projects and/or grant-based programs are an asset. Experience in preparing documents, reports, and communication materials. Experience with knowledge translation and ability to convey both research and evaluation findings and medical concepts to a range of audiences is an asset. Experience supervising data collection activities; and working with key affected populations in research activities,
Certification in research ethics core principles and guidelines (e.g. TCPS-2) Duties
Provide operational and administrative support to the Principal Investigator as well as project staff in the development and operational implementation of assigned projects and initiatives. Act as a resource to project team and staff, including developing project actions, providing support, monitoring deliverables, and maintaining project timelines.
Track project progress according to project plan, monitor and report on the status of projects and major issues/obstacles encountered. In collaboration with the Principal Investigator, identify and support resolution to problems or barriers for successful research projects/change initiatives completion.
Maintain an understanding of the project schedule(s), deliverables, and commitments as set out in project charters and other work plans. Execute project plan according to project methodologies, ensuring the successful and coordinated completion of project components.
Communicate project status and contribute to positive working relationships with a diverse set of stakeholders, including regional and national government officials, healthcare providers, and members of marginalized communities from across BC.
Prepare reporting materials, including written reports, briefing documents, and presentations. Monitors period, quarterly, mid-year and year-end budget expenditures and reports variances. Gathers and summarizes financial information related to assigned projects for submission to the Principal Investigator and funder(s).
Assist in the development of knowledge translation materials and effective strategies for dissemination of promotional materials.
Plan and manage logistics for meetings, ranging from small team meetings to large stakeholder meetings, including management of catering, facilities, preparation and delivery of materials and presentations, producing meeting agendas, minutes, and summaries, and follow-up.
Perform other related duties as assigned
Administrative Health Care