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People and Strategy Coordinator

Vancouver, BC
Full Time
6 days ago

People and Strategy Coordinator – #3685-D


Are you looking for an organization that is making a difference in the community? Our client is looking for someone with exceptional administrative skills to join their tight knit team. This is your opportunity to join a growing organization that values work life balance and the growth and development of their employees.


The Role:

This role will be providing high level Executive support to the Human Resources team. You will be directly supporting the Chief Human Resources Officer, HR Manager and other integral members of the department. The responsibilities will include providing integrated administrative support to the team as well as overall coordination of various initiatives related to employee and candidate experience for the organization.


Who you are!

You are a polished and professional individual, who is extremely flexible and detail orientated with superior communicational skills and strong problem solving ability. You are a go-getter with a positive, ‘take-charge’ attitude. No task is too large and you’re more than willing to take on additional challenges.


Where is it based?

Vancouver, BC (easily accessible via transit or vehicle)



  • Manage the team’s calendars: scheduling and confirming appointments, meetings, lunches and functions
  • Greet visitors, organize and arrange meetings (both on and off site), coordinate meeting rooms, teleconferences and catering
  • Act as gatekeeper for the Executive team: screening all incoming calls, mail and internal inbox, greeting visitors, coordinating meeting rooms, teleconferences and catering
  • Oversee emails, reports, presentations and other confidential correspondence
  • Coordinate the flow of internal information and communication between team members and various departments
  • Review all outgoing correspondence and materials prior to Manager’s signature and approval
  • Coordinate interviews for the Talent Acquisition partners
  • Track and process expenses, following up to ensure payment
  • Book and manage complex travel arrangements for the team
  • Handle all meeting preparation including agenda preparation, minute taking and following up on action items
  • Coordinate various internal recognition programs and awards
  • Organize company wide events, quarterly staff meetings, external events and conferences from start to finish
  • Support assigned projects and taking initiative in developing appropriate tools to facilitate their effective organization and completion
  • Support the Talent Acquisition team with recruitment administration (posting jobs, scheduling interviews, working with recruitment agencies, onboarding temps, completing reference checks etc)
  • Administrative support including filing, drafting letters, merges, labels, mail outs and various reports


Must haves:

  • At least 2 years of related experience in a senior administrative role
  • Post secondary education in Business or Office Administration is preferred
  • High proficiency with computer software, particularly Microsoft Office applications
  • Excellent written skills and proven ability to develop clear, concise and comprehensive written reports
  • Excellent interpersonal, oral communications and relationship management skills
  • Demonstrated ability to work both independently and as a team player
  • Extremely well-organized and able to set up and maintain central filing system (both paper and electronic)
  • Excellent judgement in setting priorities, identifying issues and determining actions required when working under pressure and with important and sometimes conflicting deadlines
  • Adept at balancing major concurrent tasks and projects
  • Strong problem solving and diplomacy skills; commitment to quality and excellence
  • Basic knowledge of medical terminology an asset


Is this you?

Please apply online @ with your resume and cover letter to the attention of Darcia Bower, Managing Director, quoting reference #3685-D. If you have already met a member of our team and are interested in this opportunity please call or email us asap. 


Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.