People and Culture Admin/Scheduler

Overview

Paladin Security: Making the World a Safer and Friendlier Place because we CARE !
The Paladin Difference starts with our people; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you!

Job Skills / Requirements

**** Urgent Hiring: Expected Start Date is no later than August 4th, 2025****

Reporting to our Manager of People & Culture, our Admin is the local face of Paladin Security to our clients and staff and performs many critical functions related to our hiring process and support of our overall operation. This position is dynamic and multifaceted. Because of its involvement in our recruiting process, this position is ideal for someone with an interest in HR as a career path.

Salary: $45000-$48000

YOU'RE A GREAT FIT IF YOU:
• Answer telephones in a friendly and professional manner
• Check in and set up all prospective security officer candidates for interviews
• Contact new applicants to conduct telephone /in-person interviews
• Receive, scan and upload employee documentation to electronic personnel files
• Develop and maintain professional relationships with all staff in the Nanaimo office
• Take responsibility for overall cleanliness of the front desk
• Manage uniform inventory, ensure uniform room is cleanly and organized and issue uniforms to security officers
• Submit orders for office supplies
• Receive and distribute mail and inventory deliveries and arrange for shipments and couriers
• Using Winteam software: data entry, compliance entry, scheduling training shifts (OFA1, MOAB and Virtual Trainings)
• Deploy/train/schedule Security Officers in Winteam for all the job sites in Nanaimo and North Island area
• Provide information to staff as requested regarding additional shifts, coverages and shift availability/locations
• Consistently update management with accurate daily Open Shift Logs
• Create, update and modify work schedules for Security Officers within Paladin Security
• Perform various other duties as needed based on operational needs
Education Requirements:
• Education or related experience in the field of Office Administration and/or Human Resources
• Exceptional proficiency with PCs including Office 365, Outlook, Word, and Excel
• Proficiency or willingness to be trained in a variety of software and programs used by Paladin
• Professional appearance and demeanor
• Organization and time management skills
• Excellent interpersonal and customer service skills
• Ability to work as a key member of a small team of professionals and manage allocation of time between two companies and multiple departments
• Eligible to work in Canada

LET'S GET STARTED!

We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview.

#NO1

Education Requirements (All)

High School Diploma/GED
Associate's Degree
Certificate Diploma or Bachelors Degree in Occupational Health and Safety (or related) field
Human Resources, Business or Office Administration
Minimum 1 year Human Resources experience

Additional Information / Benefits

Paladin Security has a diverse workforce. We believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Security is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation during the interview process, please let us know and we will work with you to meet your needs.
We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview.

Benefits: Medical Insurance, Life Insurance, Paid Sick Days

This job reports to the People and Culture Manager.

This is a Full-Time position 1st Shift.

Travel is not required

Number of Openings for this position: 1