Payroll Supervisor Requisition ID:
The City of Vancouver is striving to become the greenest city in the world, and a city powered entirely by renewable energy before 2050. We are proud to be one of BC's Top Employers, Canada's Best Diversity Employers, and one of Canada's Greenest Employers. With employees that have helped Vancouver consistently rank as one of the world's most livable cities, the City values a diverse workforce which represents the vibrant community we so proudly serve.
Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.Main Purpose & Function
This position supervises the City's central payroll function. As part of the Payroll Services management team, the Payroll Supervisor assists in developing, implementing and improving policies, standards and business processes and systems to ensure accurate and timely delivery of the organization's payroll. The incumbent has supervisory responsibility for the day-to-day operations of the Central Payroll department consisting of approximately 10-12 payroll clerks. This position is responsible for the biweekly payroll process, ensuring all procedures, processes, edits and checks are performed. This position also provides guidance, training and direction to management and payroll staff in the City's business units and is involved with system testing and documentation. The Payroll Supervisor is responsible for the preparation and submission of complex regulatory and statutory payroll reports to governing bodies and agencies. The incumbent also handles complex employee payroll issues involving labour relations, statutory requirements and policy interpretation.Specific Duties & Responsibilities
•Responsible for daily supervision, management and coordination (planning, controlling and monitoring) of City's central payroll function. Ensures procedures, processes are followed
•Establishes annual goals and objectives for the payroll section. Develops work plans and timelines to implement and monitor progress
•Assists in developing, documenting and implementing improvements to corporate payroll policies and standards. Provides advice and guidance to departments on appropriate treatment for payroll related transactions
•Produces the biweekly payroll cycle; reviews and resolves complex payroll processing problems, approves complex payroll transactions, adjustments and edit reports, produces transmission of electronic data files to financial institutions and third party remittances, prepares reconciles postings to general ledger, reviews various reports (WCB, union billing, employee benefits)
•Identifies and recommends changes, enhancements to SAP Payroll system. Participates in a payroll user group, working closely with the SAP team, to prioritize payroll enhancements and define specifications. Performs and coordinates user testing, acceptance and implementation
•Prepares process documentation and training for both Central payroll staff as well as business units
•Responsible for yearend preparation of T4s and other payroll statutory filings and reconciliations including superannuation, Workers' Compensation Board and Statistics Canada reports
•Reviews and recommends improvements to business processes. Works and consults with departments and business units to implement improvements, provides training and assistance to departmental staff
•Hires, orients and trains staff. Develops training and performance management plans to monitor staff performance. Handles disciplinary and labour relations issues
•Other duties/responsibilities as assigned. Qualifications
Education and Experience:
•Minimum of 5 years of progressive related payroll and supervisory experience in a large organization, preferably within the public sector and union environment.
•Considerable experience working with advanced complex financial systems such as an ERP system, specifically with the payroll component.
•Experience in applying policies and collective agreements working in consultation with Human Resources
•Experience in a municipal environment, familiarity with local government regulatory requirements and completion of 3rd year level CPA accounting program or equivalent is an asset.
•Designated Canadian Payroll Association required..
Knowledge, Skills and Abilities:
•Thorough knowledge of federal and provincial legislation, acts and regulations related to payroll and accounting, and financial reporting requirements
•Proven supervisory and leadership ability to lead organizational change, development of staff and teamwork. Ability to motivate staff and build teamwork
•Strong problem solving and analytical ability supplemented by good organizational skills
•Excellent communication (oral and written) and interpersonal skills
•Proficient with PC applications (specifically Microsoft Office) Business Unit/Department:
Finance, Risk & Business Plan (1150) Affiliation:
Exempt Employment Type:
Temporary Full Time Position Start Date:
April, 2020 Position End Date:
August, 2021Application Close: April 12, 2020
At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. We encourage applicants from diverse backgrounds, including Indigenous applicants, all genders, nationalities and persons with disabilities.
We thank all applicants for their interest. However, only those selected for an interview will be contacted. Learn more about our commitment to diversity and inclusion . Apply here
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