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StaffQuest Placement Group Inc.

Payroll Specialist member of CDN Payroll Assoc. with certification

Full Time
27 days ago
43,000 to 47,000 per year

Payroll Specialist is responsible for processing payrolls in both a salaried and unionized environment. on a bi-weekly and semi-monthly basis; including managing benefits and providing timely responses to employee and management requests.

The Payroll Specialist will:

have outstanding attention to detail,

be an excellent communicator,  and

be able to prioritize and manage deadlines while maintaining the highest level of confidentiality and accuracy.



Preparation and production of assigned payrolls including providing notice for funding requirements;

Maintaining employee data and updating Attendance

Processing new hires, transfers, terminations, changes in salary, allowances and benefits;

As required, processing lump sum and special payments separate from the regular payroll runs and calculating manual pay adjustments required for partial period payments including retro-active pay;

Preparing documentation such as records of employment (ROE’s);

Benefits administration including maintenance, documentation and calculation of employee taxable benefits;

Long term disability, pension and union reporting requirements;

Processing garnishee orders and requirements to pay;

Preparation and distribution of payables and journal voucher data for payroll and benefits;

Periodic reconciliation of payroll, g/l and benefit data;

Yearend processes related to payroll and T4 preparation, PIER reports, and reconciling CRA business accounts;

Provides payroll information for budgeting purposes, collective bargaining and cost benefit analysis and assists in the co-ordination of special projects;

Responds to queries from employees concerning payroll calculations and verification of income as well as queries from outside agencies;

Contributes to the development and implementation of departmental plans, goals and objectives; and

Keeps current with respect to legislative and legal requirements, changes to our collective agreements, and technological changes as they impact on payroll.



Education and Experience

At least 3 years’ experience as a payroll specialist;

Experience with hourly, unionized and salaried payrolls;

Completion of or currently enrolled in PCP program;

Experience with payroll software, preferably Quickbooks; and

Familiarity with benefits administration and collective agreements.


Skills, Knowledge and Required Competencies

Able to handle confidential information;

High level or accuracy and an outstanding attention to detail;

Ability to prioritize and manage deadlines;

Proficiency with Microsoft word, excel,;

Working knowledge of payroll best practices; and

Working knowledge of Federal and provincial requirements including WCB, MSP, EHT, etc.

Experience working in a unionized environment is preferred


Other Important factors:

Someone who is open to performing other tasks for missing person when time permits.

(Example, will do payroll but can also do inventory entry and a/p entry when someone is away) The tasks are easily learned and not a major responsibility, just want someone who wouldn’t mind helping out when we are short handed)

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