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Patents Assistant (IP Legal Administrative Assistant)

Vancouver, BC
Full Time
3 days ago

Job Description

About The Role and Our Client

Our client is a top performing law firm in the Downtown Vancouver core, known for their collegial and modern day work environment. They are currently looking to add a Patents Assistant (IP Assistant/Legal Administrative Assistant/Paralegal) to their fantastic team! The successful candidate will be experienced in matters related to IP and have written and verbal command of both English and French.

Salary range is dependent on the individual possessing full job knowledge, qualifications and experience.

Duties and Responsibilities:

  • Prepare and review documents required for new applications and official correspondence with the United States Patent and Trademark Office (USPTO), the Canadian Intellectual Property Office (CIPO), World Intellectual Property Office (WIPO), and other foreign patent offices as needed
  • Review files for chain of titles and prepare chain of title documents for recordal at CIPO and the USPTO
  • Liase with clients and foreign associates on a day-to-day basis
  • Prepare, manage and file daily incoming correspondence
  • Follow up on patent deadlines daily and regularly to ensure that they are met
  • Record time entries and bill files regularly
  • Other duties as requested


  • Knowledge of types of IP and the associated processes
  • Legal Administrative Assistant Certification is considered an asset
  • Knowledge of CIPO/USPTO rules and procedures
  • Bilingual capabilities in both English and French
  • High attention to detail and able to identify deficiencies and consistently improve work processes
  • Proactive, driven and able to communicate with all levels within an organization
  • Strong customer service skills


If this sounds like the role for you, please apply directly to this posting or email us your Resume/CV to info@arlynrecruiting com. For more, please see www.arlynrecruiting com/job-postings

No phone calls please. Due to the high volume of applications, only shortlisted candidates will be contacted

About Arlyn Recruiting

After more than 20 years of legal recruitment, coaching, and consultancy, we at Arlyn Recruiting have come to specialize in the complexity that is human resources. Very specifically, in the legal field. We focus on the people, and by encompassing these important facets that make up a successful organization, we’ve become experts in providing quality, first-rate service for both our clients and candidates.

It’s about the journey: Whether it would be matching a candidate to an organization or providing guidance on how to steer your career in the right direction, we are passionate about our people, bringing the “human” back into human resources

Administrative Legal