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Office Manager

Location
Vancouver, BC
Details
Full Time
7 days ago

Office Manager #3823-D

 

Our client is a well-established national firm specializing in Business Law. This is a fantastic and growing organization based in the heart of downtown Vancouver. They are looking for an experienced Office Manager to provide operational and administrative support to their Vancouver office.

 

The Role:

Reporting to the Chief Operating Officer (COO) and working as a local resource to the COO and the other members of the senior management team located in the Toronto office, the Vancouver Office Manager will provide feedback, supervision and hands on guidance as required to ensure that the various services needed by the office and any new initiatives being introduced by the management team are being delivered smoothly, to a high standard, and in a manner that meets the expectations of the senior management team.

 

Who you are!

The successful candidate is energetic with a positive “can-do” attitude; no task is too big or small for you. As the Office Manager, you will be the main point of contact for the Vancouver office, so professionalism, integrity and loyalty are must haves for this role and organization. Additionally, you have strong people management skills and can accommodate a variety of styles when interacting with internal and external stakeholders.

 

Where is it based?

Downtown Vancouver (very easily accessible by transit)

 

Responsibilities:

  • Work closely with the Chief Operating Officer and the other members of the senior management team to ensure that all services and initiatives related to the Vancouver office are being delivered consistent with agreed upon expectations and standards
  • Monitor all aspects of office operations and flag any issues and opportunities for improvement to the attention of the COO/senior management team
  • Assist the senior management team with the ongoing oversight and implementation of any initiatives, projects and procedures within the er office. Coach, train and evaluate performance of a small administrative team
  • Serve as the main contact person for the lawyers and staff in the Vancouver office for all administrative and operational matters; facilitating solutions by taking ownership and working with the appropriate areas of the firm to address the requests
  • Serve as the main contact, when appropriate, for various outside vendors to facilitate effective communications and the delivery of required services in a quality and cost effective manner
  • Review and authorize local expenditures and reimbursement requests, within the limits set by the COO or CFO
  • Be proactive in looking for and identifying areas and procedures that need improvement for the benefit of the Vancouver office and the firm as a whole
  • Ensure firm policies and procedures are followed and identify to the appropriate member of the firm’s senior management team areas where they can be improved for the entire firm or for the Vancouver office specifically
  • Lead and coordinate social events and activities in the Vancouver office, as may be directed from time to the by the COO, Director of Business Development, Director of Human Resources or other members of the senior management team
  • Monitor office morale and proactively work with members of the firm’s senior management team to identify concerns or opportunities. Recommend and, upon approval, plan social events or initiatives that will help create and maintain a positive, respectful, professional and welcoming work space
  • Various projects or specific tasks that may be requested from time to time

 

Must haves:

  • Bachelors or post secondary degree or equivalent experience required
  • At least 10 years of experience in managing office environments and office services, including a minimum of two years direct supervisory experience
  • Project Management experience is preferred
  • Exceptional problem recognition and problem-solving skills
  • Proficient in Microsoft Office
  • Knowledge of business and management principles
  • Strong project management, planning and organizational skills
  • Excellent written and verbal communication skills
  • Ability to influence and drive change
  • Ability to work independently and manage teams

 

Is this you?

Please apply online @ https://expertrecruiters.secure.force.com/ExpertRecruiters with your resume and cover letter to the attention of Darcia Bower, Managing Director, quoting reference #3823-D. If you have already met a member of our team and are interested in this opportunity please call or email us asap. 

 

Expert Recruiters is a locally established staffing and consulting firm with a national reach, established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style of staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.

 

 

Category
Administrative