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Office Manager - Payroll & Accounting (Confidential)

Mission, BC
Full Time
2 days ago

On behalf of our client, we are currently searching for an Office Manager – Payroll & Accounting to join their team. Reporting to the Manager of Finance, this role will be an integral part of the team and responsible for providing payroll and accounting administration, as well as technical support. By joining this established company, you will have the opportunity to develop your skills and increase your responsibilities in a fast-paced environment, while assisting with the daily responsibilities of supporting operations. The ideal candidate will thrive in a small office and enjoys the variety and autonomy where no job is too big or too small.



Office Management:

  • Supports company operations by maintaining office systems and supervising staff
  • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
  • Ensure day-to-day functionality of office is maintained
  • Provide technical support to office staff for hardware and software needs
  • Assist with office projects and upgrades as required and contributes to team effort by accomplishing related results as needed


Payroll Management:

  • Collect, confirm and process timesheets using Payroll software
  • Process payroll by established direct deposit deadlines
  • Prepare and distribute pay cheques and statements of earnings
  • Track employee vacation
  • Reconcile employee deductions
  • Investigate and correct payroll discrepancies and errors
  • Update payroll records by recording changes including wage rates, benefit coverage, and other deductions
  • Process new employees, terminations and layoffs
  • Prepare and print payroll reports of earnings, hours worked, taxes, insurance and leaves
  • Address employee’s pay related concerns and provide accurate payroll information
  • Complete requests for pay related documents including statements and verifications
  • Produce federal and provincial payments
  • Develop, manage and maintain comprehensive payroll records
  • Prepare and issue Records of Employment (ROE)
  • Prepare and balance T4s at calendar year end
  • Ensure compliance with federal and provincial regulations and guidelines


Accounting Administration:

  • Provide accounting and clerical support to the accounting department
  • Assist with month end procedures         
  • Resolve accounting problems and issues
  • Control and track petty cash
  • Assist with expense accounts
  • Perform general office and administrative tasks
  • Accounts Payable and Accounts Receivable


Skills & Qualifications:

  • Canadian Payroll Certification
  • Competency in MS Office, databases and accounting software
  • 4 years’ experience in a multifaceted payroll system that includes union, non-union, salary and hourly pay
  • Solid fundamental accounting understanding with journal entries and monthly reconciliations
  • Detail oriented, accurate and thorough combined with strong business acumen
  • Enthusiastic, positive and outgoing personality that believes in building strong internal/external relationships
  • Strong problem-solving skills, with the ability to provide exceptional customer service
  • Solid work ethic, without sacrificing your sense of humor or ability to have fun on the job  


If you feel you have the demonstrated background and are interested in learning more about this opportunity, please forward your resume to

Accounting Administrative