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Office Clerk/Receptionist

Abbotsford, BC
Full Time
6 days ago

Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others? If you've answered yes then we want you to keep reading!

Fraser Health is an equal opportunity employer that values diversity in the workplace. We are growing, the kind of growth you want to be a part of as you improve the opportunity to enhance and expand your skills. We are the largest and fastest growing Health Authority in Canada. Over 25,000 employees, 2,500 physicians and 6,500 volunteers provide a wide range of integrated health care services to over 1.8 million people living in Metro Vancouver and the Fraser Valley.

We hire great people for outstanding jobs. We are looking for an Office Clerk/Receptionist to work on a full time basis.
Position Highlights
Bring your resourcefulness and effective problem solving skills to this role, you will provide reporting directly to the Manager of Clinical Operations.
Your specific job duties will include:
    •Performs reception duties including operating a multi-line switchboard or phone, directs calls, receives and relays messages, receives and greets visitors and responds to in-person and telephone inquiries by providing information of a general nature. •Types material such as correspondence, memoranda, minutes of meetings, documents and reports including psychiatric/psychological assessments and consultation reports from rough draft, general instruction and/or recording devices, using various software applications. •Performs data entry duties including collecting data from various sources, entering data into relevant computerized systems and maintaining relevant registers. •Captures, compiles, and retrieves information as required and prints related reports. •Prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to clients families. •Assists with client intake by obtaining client information, completing required documentation and liaising with information sources to obtain additional client information. •Sets up and maintains client and administrative filing systems in accordance with established policies and procedures. •Arranges meetings/special functions as directed including booking meeting rooms, arranging catering, contacting appropriate personnel, sending invitations, circulating notices and/or agendas and recording and distributing minutes. •Processes incoming and outgoing mail, faxes, reports/records and internal and courier documents by receiving, recording, date stamping, sorting and distributing mail and preparing outgoing mail for pickup. •Maintains levels of stationery, office supplies and resources according to pre-determined levels by methods such as photocopying, completing requisitions for signature and forwarding approved requisitions to appropriate personnel. •Operates office equipment such as photocopiers, shredders and fax machines and carries out minor maintenance such as loading paper, removing paper jams, cleaning glass, and changing toner cartridges. •Performs timekeeping duties including tracking hours worked, coding hours into payroll system and forwarding to payroll upon approval. Reviews verification reports, identifies discrepancies and answers inquiries from staff.

You will take a thorough, hands-on approach to deliver high quality and precise work. A focused approach is needed to complete routine day to day tasks and handle changing calendars, priorities, and timelines. You will carry a high level of integrity, discretion, and confidentiality.

Are you motivated to join the team? We will be looking for you to have the following:
    •Completion of Grade 12 •One (1) years of recent, related experience •Ability to type 45 WPM
Valued Benefits
Work with an experienced and dedicated team and join our dedication to provide quality care to our patients and clients. We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends and family as a phenomenal place to work! We value diversity and aim to maintain an environment of Respect, Caring & Trust.