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Pacific National Exhibition

Office Assistant, Festival Programs

Posted 3 days ago

Job Description

Part-time; Seasonal (August 1 - November 1)

Wage & Paygrade: $20.53/hr (PG 74) plus 10% in lieu of benefits and vacation.

Date Posted: June 3, 2024

Who we are…

The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories. This 114-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams:  the 15-day annual summer Fair and winter Fair which average more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events.  In total we bring over 2 million people through the site each year. The fourth activity stream is park care and facility maintenance.  The PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences. 

At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution. With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees, or the community. 

The Fair and Festival Operations department over sees the PNE’s 3 main events: The Fair, Fright Nights and Winter Lights and Fright Nights at the PNE is Western Canada’s Scariest Haunt; key features are roaming Scare Actors, Haunted Houses and other attractions and atmospheric programming on-site within Playland. 

We are looking for a motivated and hardworking individual who has a passion for the haunt industry and has extensive experience in office administration. The Office Assistant will report to the Festival Programs Managers and will be responsible for assisting with all administrative tasks and supporting the Fright Nights supervisory team.

Our ideal candidates will possess strong organizational & communication skills and will have a background in office administration, production, theater, or film. The Office Assistant will work in compliance with all health and safety requirements as determined by WorkSafeBC, and all other applicable legislation and company policies.

Why join our Team?

  • Exhilarating and fun-loving culture
  • Flexible work environment
  • Opportunity for free or discounted tickets to shows, events, sports games, and much more
  • Staff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food Stands
  • Competitive compensation package
  • Opportunity to create lasting memories and friendships!

 

What will you DO this year?

In your role as our Office Assistant, your primary accountabilities will be to:

  • Answer main telephone line, answer inquiries, directing calls, and taking messages.
  • Assist in the completion of payroll timesheets for the department, light scheduling, and daily departmental attendance
  • Providing clerical services, including word processing, spreadsheets, filing
  • Assist with various tasks in preparing for year-round operations, The Fair and Fright Nights
  • Assist in inventory and inventory control/record keeping management

Pre-Event

  • Prepping manuals and documents for scare actors & supervisor training
  • Audition call backs
  • Scheduling casting into respective training & rehearsal dates.
  • File management
  • Administrative tasks
  • Inventory
  • Payroll

Event Responsibilities

  • Daily administrative tasks.
  • Scheduling & maintaining cast listings.
  • Actor & Supervisor Payroll.
  • Assisting daily Prep team with makeup room and green room assembly and tidiness.
  • Preparing daily call sheets.
  • Preparing daily supervisor binders / clip boards.
  • Supporting the management & actor team.
  • Other duties as assigned.

What else?

  • Must have successfully completed grade 12.
  • Ability to deal with confidential matters and conduct themselves in a professional demeanor
  • Ability to enter data efficiently and check for accuracy
  • Excellent administrative, Interpersonal, communicative, and organizational skills
  • Proficient knowledge of Microsoft suite
  • Ability to function both independently and in a team environment
  • Ability to work a variety of shifts from August –November including daytime, evenings, weekends, and late nights
  • Post-secondary education or training in a relevant discipline such as Office Admin, Theatre, TV/Film or other related discipline, or an equivalent combination of education and experience is considered an asset.
  • Experience within the Halloween Industry is considered an asset.
  • Ability to work a flexible schedule with day and night programming
  • Must be proactive with the ability to trouble shoot and remain calm in stressful situations.
  • Ability to spend a large part of the workday in an office working on a computer.
  • Successful candidates must undergo a Criminal Record Check.

Who are you?

  • Motivated and energetic
  • Organized
  • Committed to striving for excellence
  • Collaborative team player
  • Passionate about delivering memorable experiences
  • Proactive and Reliable

Where and when to APPLY?

Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.  

Preference will be given to candidates who submit their resume/cover letter before Sunday, June 23rd. We look forward to hearing from you! 

The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve. All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age. If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca.

About Pacific National Exhibition

No single location in Vancouver captures the spirit and history of this city, its people and its many achievements as the Pacific National Exhibition. Since 1910, millions of guests have enjoyed shows, exhibits, sporting events, amusement rides, concerts, cultural activities and, of course, the annual summer Fair at the PNE. Today, the PNE is the largest employer of youth in British Columbia, the longest running and best attended annual ticketed event in BC and the site of hundreds of famous events - from a live performance from the Beatles to the historic Miracle Mile. For the past ten decades the Pacific National Exhibition has showcased the best of Vancouver to the rest of Canada and the world.

Industry

Non-Profit

Company Size

1001-5000 employees

Application closing date is 2024-08-09

Current Openings

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