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Recruiting in Motion


About Us

Recruiting in Motion is an innovative recruitment firm that takes the art & science of recruiting to a whole new level and we are looking for an OFFICE ADMINISTRATOR to join our small Vancouver team!

This position works from within our downtown Vancouver office location and is open to any candidates that may be seeking either permanent, temporary or contract work. Travelers with valid work permits may also apply.

We are the only Greater Vancouver employment agency to offer our clients a unique 3 dimensional approach to staffing. We provide candidate video clips along with resumes making the hiring process faster, easier, less expensive and more effective than conventional employment agency techniques.

We have 30 offices throughout Canada and the United States and specialize in the recruitment and placement of temporary, contract and permanent employees at all levels of OFFICE, INDUSTRIAL and PROFESSIONAL positions.

With the bar set high, our Vancouver office has an opportunity for an experienced and professional Office Administrator who is ready to provide extraordinary guest experiences to both our clients and candidates and internal staff. At Recruiting in Motion you will find a supportive, fast-paced team environment within a dynamic multicultural firm that offers unwavering attention to quality while providing our customers and candidates with best in class service.

Our Vancouver team is comprised of competitive, compassionate, mature minded professionals who are eager to share their knowledge and expertise. We are a team that values respect, drive, loyalty and accomplishment.

Job Title: Office Administrator
Reports to: General Manager
Work Hours: 8:00 am to 5:00 pm Monday to Friday – 40 hour week
Location: Downtown Vancouver – 595 Howe Street, Suite 308

The Role:

The Office Administrator will be the right hand to the General Manager and assist in running and managing the office. In addition to being the face of the company you will be responsible for greeting incoming clients, managing the phones, liaising with clients and colleagues via phone and email, maintaining the office and kitchen spaces, and administrative assistant duties for a small professional services team. This position requires an outgoing, take charge, smart, articulate, energetic, confident, enthusiastic, and proactive individual with a flair for creating extraordinary guest experiences, and someone who can multitask and deal with changing priorities.

The general job description listed here is not comprehensive and is subject to change;


  • Create a magical guest experience and first point of contact for guests, telephone callers, candidate interviews, clients and internal staff
  • Assist the General Manager with proactively running and managing the office
  • Office administration duties supporting the General Manager and Recruitment teams with administration, job postings, weekly reports, quality control send outs, calendar management, data entry, filing systems, office supplies, coordinating interviews, administering candidate testing and background checks and assisting with candidate registration paperwork
  • Reception duties including answering phones, greeting guests, mail, open and close the office etc.
  • Manage the Vancouver email inbox
  • Ongoing daily customer service and communications liaising with our candidates and clients
  • Maintain the offices including reception, kitchenette, lunch room, and common areas
  • Event planning
  • Other special projects and assignments as directed by the General Manager


  • University Degree or Post-Secondary diploma and equivalent professional office experience
  • Proficiency with MS Office including Word and Excel, including using Adobe
  • Office Administrator or Office Manager experience working in a professional services office
  • Ability to prioritize and handle changing priorities and multiple tasks in a fast paced environment
  • Ability to handle confidential information
  • Strong web, research, analysis and computer tech savvy skills
  • Proven customer service, administrative, organizational, time management and multi-tasking skills
  • Solid English language communication skills both written and verbal, professional demeanour and appearance, interpersonal skills and integrity
  • Engaged, take charge, outgoing, friendly, approachable, confident, reliable, punctual person
  • Strong attention to detail and focussed
  • Sense of urgency
  • Enhance our work culture being a Happy, Healthy, Respectful, Professional and Fun workplace

We offer the successful candidate a stable, professional and supportive working environment, newly built offices located across from the Pacific Centre Mall, a base salary commensurate with experience, paid vacation and a Personal Health Spending Benefits Account.

Due to the current COVID 19 pandemic, our Vancouver office has strict protocols in place (including Plexiglas, Social Distancing, Sanitizer and Face Masks) and we are committed to protecting the health and safety of our employees. All our staff are fully vaccinated and we expect the same.

How to Apply:

This role is located in beautiful downtown Vancouver and starts ASAP. To apply, please submit your resume and cover letter, citing OFFICE ADMINISTRATOR (in a MS word document) in confidence to our General Manager for immediate consideration. We thank all applicants, however, only those under consideration will be contacted.

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About Recruiting in Motion

Recruiting in Motion has locations in Vancouver and Delta and is a locally owned and operated employment agency serving the staffing needs of the Greater Vancouver and Lower Mainland business commu...

Read More
Staffing, Recruiting, HR Outsourcing
1-10 employees