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Maintenance Coordinator (Property Management)

Vancouver, BC
Full Time
13 days ago

Join a team who specialize in the day-to-day management of multi-unit housing co-operative!

Would you like to work for a non-profit company that has 30 years on their plate of providing property management for BC’s affordable housing? COHO Management Services Societyis not only BC’s largest provider of property management services to housing co-ops in BC, but we are also proud to be certified as a Living Wage Employer.

The Maintenance Coordinator is responsible for the smooth functioning of the maintenance coordination service to client co-ops and provides general administration within COHO’s maintenance operations.




  • Experienced computer user, esp. MS Word, MS Excel, MS Outlook
  • Excellent communication skills and people skills
  • Excellent time management skills
  • Proven track record of providing proactive quality assurance measures for clients while maintaining trade company relationships
  • Experience working with multi-unit residential buildings with a strong focus on effective communication with residents and contracted maintenance personnel
  • Experience conducting regular administrative duties regarding building maintenance services
  • Strong knowledge of building systems and project coordination experience
  • Proven track record of providing proactive quality assurance measures for clients while maintaining trade company relationships
  • Demonstrated knowledge of co-operative governance




  • Evaluating and processing work orders from inspections
  • Receiving and coordinating building maintenance work orders
  • Communicating effectively and accurately between the co-op board and the project team
  • Assigning work to and follow up with trades companies
  • Tracking the quality of the work being performed and ensure that the co-op’s needs are being met in a timely and cost-effective manner
  • Arranging unit access to units with tenants and trades
  • Approving invoices for completed work and forward for payment
  • Preparing weekly and daily tracking reports
  • Preparing monthly reports for each client
  • Compiling and professionally prepare client reports
  • Assisting in Client billing and monitoring receivables
  • Creating reports and performing a variety of administrative and staff support duties
  • Providing quality control, excellent customer services and building relationships with trade companies
  • Dealing with issues with the utmost professionalism and confidentiality
  • Taking meeting notes, daily reports
  • Performing all other duties as assigned by management.


Interested individuals must send a cover letter and resume to

Administrative Non-profit Maintenance and Technicians