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ARLYN RECRUITING Logo

Legal Assistant - Tax, Wills & Estates

Reference ID: 875

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Job Location icon
Vancouver, BC
Job Type icon
Full Time
Job Category icon
Legal

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Our client is a National firm, known as one of the largest in the Vancouver Area. They are currently looking for an Legal Administrative Assistant for their Wealth Management Group working in Tax, Wills & Estates. In this position you will act as a workflow coordinator for other support services including delegating and reviewing the completion of document production, file management, copying/scanning work and other administrative work for the Wealth Management Department.

Although they are a larger sized firm, they are a firm that strongly believes in the importance of team work, and each department functions as a tight knit team that can collaborate and work together efficiently. They believe in a work environment that is both nurturing and offers opportunity for development and growth but also values hard work and dedication.

Key Responsibilities

  • -Managing diaries, ensuring they are up to date and reminding lawyers of meetings, etc. on a daily basis
  • -Arranging client meetings, booking conference rooms, refreshments, check rooms prior to meetings etc. and liaising with other attendees, both internal and external
  • -Arranging for travel bookings
  • -Arranging for files to be opened and closed; supervising general filing requirements and record keeping
  • -Taking internal and external telephone queries, monitoring post and/or e-mails, responding as appropriate and/or ensuring that all messages are passed on in a timely manner
  • -Able to build good rapport and work well with contacts/clients, and handle basic inquiries if necessary. 
  • -Entering, maintaining, and updating client details and relevant information on the firm's contacts system
  • -Checking correspondence, attachments, documents, reports, presentations, faxes, etc. produced by the Document Specialist team before they are passed to the relevant lawyer and undertake basic/minor amendments where appropriate
  • -Assisting lawyers in ensuring their time is recorded properly and entered onto the system on a daily basis
  • -Assisting lawyers in the billing and credit control process by liaising with the lawyer and accounts and to produce standard pre-bill financial/time reports through the system
  • -In addition to providing support to the lawyer(s) to whom they report, a Practice Assistant will also provide assistance to their immediate colleagues in the department and, where practical, other departments.

Key Competencies Required

  • -A minimum of 3 years' relevant experience as a Legal Assistant supporting lawyers in the area of Wealth management (Tax, Wills & Estates..etc.)
  • -Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm
  • -A typing speed of approximately 60 words per minute
  • -Desire to continue learning and developing in your knowledge and skills
  • -Excellent communication, organizational and teamwork skills
  • -Excellent attention to detail with the ability to think ahead and use initiative
  • -Flexible, dependable and able to remain calm under pressure and work to tight deadlines
  • -Ability to work well on a team as well as on your own.

If this sounds like the position for you, please apply directly to [email protected] referencing job posting #875

Not for you, check out our webpage for new jobs posted daily.

We thank all who have taken the time to apply, however we will only be contacting those who meet the qualifications and requirements.

Thank you for applying with Arlyn!


Posted: December 4, 2017
Closes:February 2, 2018
Email Address:
Company Info
Size:
1-10 employees
Industry:
Legal
Staffing, Recruiting, HR Outsourcing

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About ARLYN RECRUITING

Our approach to Legal Recruitment is different. Once you get to know us you’ll see just what we mean. We are the only legal recruitment agency in Vancouver that offers the full range of Human...