You're using an older version of Internet Explorer that is no longer supported. Please update your browser.
Douglas College

Indigenous CAF Advisor

Coquitlam, BC
Full Time
6 days ago

Position Details

Position Title Indigenous CAF Advisor Posting Number 00832SA Location Coquitlam Campus Grade or Pay Level S - Pay Level 13 Salary Range $45,351/year (with increments to a maximum of $50,893/year) Position Type Support Staff - Regular Posting Type Internal/External Regular/Temporary Regular Employment Type Full Time Posting Category Staff Start Date 06/01/2020 End Date Day of the Week Mondays to Fridays Shift N/A Work Arrangements
A work week is based on a 35 hour per week schedule.

This position will work Monday,Thursday & Friday 830am-430pm Tuesday & Wednesday 11am-7pm,

Some weekend work may be required.
What Douglas Offers
DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better.
The Role
The Indigenous CAF Advisor provides support to current and prospective Indigenous students into making successful transitions into and through their education opportunities. This position provides exceptional client-centred service to all stakeholders.


1.Provides information and assistance to current and prospective Indigenous students:
a) develops and maintains a working understanding to support students seeking a Certificate in Academic Foundations with post-secondary processes such as, but not limited to admission, course registration (including providing registration overrides), graduation, student services and programs, course planning, and online systems;
b) provides detailed information about course selection for the Certificate in Academic Foundations, in response to student phone, email and drop-in inquiries;
c) works with students to identify and evaluate their educational goals and opportunities, which includes transition to diploma, degree or institution transfer;
d) researches, prepares and distributes material to help students understand content and structure of CAF pathways;
e) provides students with information about alternatives, limitations and possible academic decisions (e.g. adding, dropping and withdrawing from courses; change of program; major and/or transfer institution);
f) guides and orients students to support completion of program requirements;
g) communicates with students on behalf of faculty.

2. Support and facilitate Indigenous student access, success and retention:
a) communicates, initiates and maintains contact with appropriate community groups, professional organizations, government agencies, Indigenous organizations and First Nation Band Educational Offices;
b) provides outreach services to Indigenous organizations, programs and institutions such as career/education fairs and presentations to promote Douglas College programs and courses;
c) coordinates and/or supports a variety of activities and events, which may include practice based learning, to current and prospective Indigenous students and the community;
d) develops new student orientation materials and delivers a variety of orientation information to individuals or groups;
e) works closely with the Indigenous Student Services team and other college employees in faculty and service areas to assess, identify, and support the unique needs of Indigenous Learners;
f) supports, develops and coordinates on-campus programs, workshop and activities for Indigenous students;
g) develops and maintains promotional materials and marketing, which may include printed material, digital and/or social media;
h) refers students to appropriate supports, departments, agencies, institutions and services.

3. Performs other related duties:
a) uses specialized software to design, develop, upload and maintain news and information online;
b) attends and participates in departmental and college-wide committees, meetings and programs;
c) participates in external committees and meetings;
d) may assist with scheduling and timetabling of courses;
e) may act as department contact for community Indigenous groups or initiatives, including local Indigenous Bands or school districts;
f) provides administrative support on special projects at the direction of the Supervisor or CAF Coordinator.
To Be Successful in this Role You Will Need
• Good working knowledge of the English language (written and verbal).
• Indigenous ancestry preferred, with a strong knowledge and understanding of Indigenous urban and land-based cultures, students' social and educational needs, including the importance of cultural identity and community resources. Equivalent experience, training and extensive knowledge of and work with Indigenous organizations may be considered if not of Indigenous ancestry.
• Minimum Bachelor Degree in a related field combined with two years of field experience. An equivalent combination of related education, training and experience may be considered.
• Proven aptitude for gathering information and researching community agencies and events to support initiatives for recruiting students and/or marketing students for practice based learning.
• Proven ability to work independently with minimum direct supervision, establish priorities and meet deadlines.
• Demonstrate knowledge of college programs and systems to provide accurate information and support to faculty, and current and prospective students regarding, but not limited to, program and course offerings, course selection, registration, support services, etc.
• Demonstrate ability to exercise independent judgement in organizing, selecting and interpreting information, reconciling deviations from standard methods and resolving problems. Proven analytical and decision-making skills.
• Demonstrate ability to be compassionate and maintain a high degree of confidentiality with respect to instructional and student related information.
• Demonstrate inter-personal skills for communicating courteously, and liaise effectively in person, in writing, or over the telephone. Demonstrate ability to collect relevant information to manage and resolve conflicts.
• Demonstrate ability to work as an effective team member across several programs and maintain good working relationships with staff, faculty, administrators, students, community stakeholders, and the public.
• Demonstrate ability to speak to small and large groups in informal and formal settings. Ability to give effective, verbal presentations as well as use technical media tools and equipment, at information sessions and to the public.
• Demonstrate ability to use standard office software (such as, but not limited to, Microsoft Office) as well as specialized software required to create presentations, maintain websites, social media sites, and college systems. Knowledge of Banner is an asset.
• Demonstrate ability to provide students and faculty with guidance in understanding and using online College systems as well as specialized equipment in labs and classrooms.
• Ability to work a flexible work schedule which include evenings and possibly weekends. Ability to work at both Coquitlam and New Westminster Campus.
• Valid BC driver's license and reliable personal transportation.
Link to Full Position Profile Diversity Statement
Douglas College is committed to being a workplace that is free of discrimination, that values diversity and is representative, at all job levels, of the communities we serve.
Needs a Criminal Records Check No

Open Date 05/14/2020 Close Date Open Until Filled Yes Special Instructions to Applicant
Interested applicants must submit their application and all required documents online by May 21, 2020.

Qualified internal applicants shall be given first consideration in filling this position. ALL INTERNAL APPLICATIONS MUST BE RECEIVED BY THE CLOSING DATE May 21, 2020.

Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying.

All candidates selected for interview will need to bring original certificates and diplomas of educational credentials noted on their resume.
Quick Link for Direct Access to Posting

Administrative Operations and Logistics