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IMITS Contracts Analyst

Burnaby, BC
Full Time
26 days ago
IMITS Contracts Analyst

Business Management (Core)

Burnaby, BC

Within the context of the Information Management/Information Systems (IMIS) shared services initiative between Vancouver Coastal Health (VCH) and BC Clinical & Supoprt Services (BCCSS), the IS Contracts Coordinator monitors and maintains vendor contracts (software, hardware and licensing) and ensures appropriate and timely renewal and/or changes in accordance with IMIS policies and the direction of the Regional Manager, ensures compliance with policies and procedures, legal requirements, contract terms and reporting requirements, obtains and compiles information from vendors, reviews options and makes recommendations to assist in decision making.

What you'll do
  • Maintains software and hardware contracts, leases, and licensing agreements with vendors by methods such as monitoring and prioritizing renewals and contract modifications, maintaining an awareness of end of term options and bringing to the attention of the appropriate Manager, contacting vendors to obtain information, and investigating a variety of matters such as incorrect invoices and expiry dates of contracts. Ensures compliance with licensing terms and conditions and resolves or refers billing/invoicing issues.
  • Obtains information from vendors to assist in decision-making throughout the life of the contract (inception to end of term). Analyzes and compares options (i.e., equipment choices, pricing options, contract terms), compiles information for review by the Manager outlining alternatives, and makes recommendations. Requests quotes from vendors on small-scale requests.
  • Monitors leases by methods such as maintaining a database/spreadsheet to track lease renewal obligations and assist in budget forecasting of lease roll-overs, and drafting letters to vendors regarding end of lease notifications, expiry dates and contract obligations.
  • Reconciles individual contracts by comparing actual invoices and expenditures to budgeted amounts. Reviews, extracts and interprets information in order to determine reason for problem or discrepancy. Takes corrective action, identifies trends and/or problems and refers them to supervisor or designate.
  • Performs timekeeping functions by performing duties such as gathering hours worked from schedule, transferring data onto weekly timesheets, submitting information to timekeeper and receiving various reports for verification of items such as hours worked versus time entered and vacation accumulation. Contacts Payroll to resolve any discrepancies arising from reports or personnel inquiries.
  • Produces a variety of regular and ad hoc reports/status updates utilizing spreadsheet software and/or database applications by performing duties such as gathering and checking information, summarizing into report form, recreating reports upon request and forwarding for review.
  • Performs other related duties as assigned.

What you bring

  • Grade 12, plus four years' recent related experience or an equivalent combination of education, training and experience.

Skills & Knowledge
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
  • As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Physical ability to carry out the duties of the position.
  • Ability to organize work.
  • Ability to operate related equipment.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.
  • Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
  • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Temporary, Full-Time
$29.64 / Hour
1795 Willingdon Ave, Burnaby, BC V5C 6E3
Closing date:
Applications accepted until position is filled
Hours of Work:
0800-1600 (Monday to Friday)
Requisition #

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

The Provincial Health Services Authority ( PHSA ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs:

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments' unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey-one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at

Please note the internal job posting will no longer be accessible after the expiry date of February 14, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday - Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at and a Help Desk Representative will contact you the next business day.
Health Care