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Douglas College

Human Resources Associate

Coquitlam, BC
Full Time
7 days ago
Position Details

Position Information

Position Title Human Resources Associate Posting Number 01699SA Location Hybrid / Coquitlam Campus Grade or Pay Level A - Pay Band 5 Salary Range - Position Type Administration - Temporary Posting Type External Regular/Temporary Temporary Employment Type Full-Time Posting Category Administration Start Date 12/01/2022 End Date 03/31/2023 Day of the Week Mondays to Fridays Shift N/A Work Arrangements
This temporary full-time position is available December 1, 2022 to March 31, 2023. Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday. The position is located at the Coquitlam campus; however, travel between campuses may be required.

Douglas College is committed to supporting a healthy work/life balance for employees. A modified/flexible schedule and/or hybrid work from home arrangement may be considered. On top of this, we offer:
    •Competitive extended benefits, •Family-friendly benefits (including top-ups for maternity/parental leaves), •Generous time-off benefits (vacation and sick leave days), •Defined benefit pension plan with employer contribution, •Free access to Employee Assistance Program ( EAP ) and TelaDoc, •A variety of health and wellness benefits (to learn more, please visit: ), •Continuous professional development opportunities (e.g. PD funding, tuition waivers, free courses, free access to LinkedIn Learning courses, College-provided workshops, etc.), •Free access to the campus fitness centres, along with free daily fitness classes, and •Discounted rates on wireless phone plans, car rentals, and pet insurance.
What Douglas Offers
DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better.
The Role
The Human Resources Associate provides timely, accurate and consistent service and administrative support in the areas of recruitment and staffing, employee relations and labour relations to management, supervisors and employees of the College. This position requires sound judgment and adherence to confidentiality in the application of policies and procedures.


Under the supervision of the HR Manager, Operations and Recruitment, the Human Resources Associate is accountable for the following:
    •Counselling and coaching the Selection Committees throughout the College recruitment cycle and providing guidance and assistance on processes, assisting with screening resumes and applications for suitability, providing guidance with aligning interview questions with competencies. •Coordinating and identifying various advertising strategies and/or innovative hiring techniques that can be utilized to attract qualified candidates in a competitive marketplace, and actively participates in the Selection Committee process. Identifies passive and active candidates by leveraging a variety of recruitment resources such as job board, social media, etc.

    •Co-coordinating and administering recruitment, selection and placement activities in a manner where all applicable College policies, procedures and acceptable practices are followed. •Supporting, implementing and maintaining a range of activities specific to the department including recruitment and staffing processes (i.e. letters of appointment, salary placements, leaves, etc.), correspondence, payroll documentation, and records management; •Participating on selection panels where required; •Managing and maintaining the auxiliary pool dispatch system, including hiring, supervising, evaluating, coaching and disciplining when necessary, ensuring adherence to the BCGEU Collective Agreement. •Proactively promoting the College's Auxiliary Pool by identifying passive staffing needs within the College and identifying qualified candidates where applicable. •In consultation with the HR Manager, Operations and Recruitment, reviews, creates and provides format suggestions to possible configurations and functionalities of the applicant tracking system, testing software and other systems that may be used. •Reviewing, confirming and ensuring the integrity and accuracy of information entered in Banner HRIS using audit reports. •Compiling, documenting and updating employee appointments, personal information, employee status and activity, job information and employee credentials in Banner HRIS while carrying out assignments with a high degree of judgment, confidentiality and accuracy. •Responding to a variety of requests by telephone, e-mail, and in-person from management, faculty, staff, students and the general public regarding postings, recruitment, salary, increments, leaves, and other matters as they arise. •Answering queries regarding DCFA and BCGEU Collective agreements, policies, procedures and employment guidelines. •Identifying and referring complicated matters on issues requiring further interpretation to the Human Resources Advisors, Managers and the Director. •Assisting with special projects related to Human Resources matters such as the Retirement Dinner, Employee Recognition, Training and Development, New Employee Welcome Event, etc. •Participating as a team member on a variety of Human Resources projects. •Providing back-up to other Human Resources Associates and Advisors as required. •Performing other related duties as required.
To Be Successful in this Role You Will Need
    •Completion of a post-secondary degree or diploma in a directly related program (such as: Human Resources Management) with a minimum of two years of recruitment and staffing experience in a unionized Human Resources environment including experience working with collective agreements and confidential issues. •Good understanding of BC Employment Standards, Human Rights, and Privacy legislation, and ability to handle highly confidential information with tact and discretion; •Demonstrated proficiency with Microsoft Word, Excel, Banner HRIS (or other complex, integrated Human Resources Information System including spreadsheets and databases). •Proven ability to meet changing priorities, to multitask, deal with frequent interruptions, to meet Human Resources and Payroll deadlines and to make responsible decisions by exercising good judgment resulting in work that is of a high quality. •Strong interpersonal skills and demonstrated ability to deal effectively with all employee groups on a diverse range of matters; ability to effectively organize and carry out a variety of job assignments with a high degree of confidentiality. •Demonstrated commitment to and proficiency in customer service excellence. •Demonstrated ability to work with considerable independence, discretion, and initiative combined with the ability to work in a collaborative manner in a team environment, including exercising initiative in offering assistance to colleagues. •Also demonstrated ability to deal effectively with conflict in a professional manner. •Strong ability to organize tasks to meet deadlines and ensure prompt responses regarding queries and issues to employees, supervisors and management. •Good mathematical and analytical skills with strong attention to detail. •Excellent command of the English language, both written and oral.

    Organizationally Astute - Is diplomatic and tactful; non-confrontational; recognizes internal and external sensitivities; has an intuitive ability to read the political implications of recommendations and actions; uses sound judgment. • Communication Skills - Possesses strong communication skills, both verbal, and written and expresses thoughts in an organized, concise manner. Actively listens to the issues of others in a manner that elicits cooperation and support. Has the ability to present information and ideas to diverse business groups. • Collaborative - Has an honest, open, and consistent approach to working with others toward organizational strategic objectives and possesses strong relationship and interpersonal skills, including the ability to build relationships and develop and maintain partnerships. • Achieves Quality Results - Has strong organizational skills, including effective time management skills. Has the ability to separate important issues and identify priorities. Plans and organizes tasks to obtain quality results. Checks data/results for accuracy and completeness. • Energetic & Adaptable - Has the ability to adapt to new and changing situations; able to alter course/direction when necessary; enjoys and embraces new challenges. Flexible; able to deal with stress effectively. • Service-focused - works in a cooperative and flexible manner with clients to meet their needs, provides clients with feedback on actions taken and/or decisions made, delivers service in a timely manner, identifies barriers to quality client service and addresses those barriers appropriately.

Link to Full Position Profile Equity Statement
Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.
Needs a Criminal Records Check No

Posting Detail Information

Open Date 11/09/2022 Close Date Open Until Filled Yes Special Instructions to Applicant
Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. All candidates selected for interview will need to bring original certificates and diplomas of educational credentials noted on their resume.
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