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Front Desk Coordinator

Reference ID: 2618-K

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Temporary Front Desk Coordinator, Fast-Paced & Dynamic Firm - Great Opportunity!

This is an amazing opportunity to join a boutique firm where you will work with a close knit team of professionals. You will have the opportunity to take ownership of this role and develop a detailed knowledge of office coordination. Our client values service, integrity, teamwork and innovation. As the first point of contact, the successful candidate will be warm and outgoing; a people pleaser who is always striving to go above and beyond. They will also be polished and professional in their presentation and have excellent communication skills. A background in hospitality is an asset - willingness and flexibility a must! 

Job Description

  • Greet all visitors to the office in a welcoming and professional manner
  • Managing all incoming calls and emails providing assistance to candidates and clients where possible, remaining professional and courteous at all times
  • E-mail management; flag and print all relevant emails each morning and throughout the day, reply to general enquiries
  • Ensure all correspondence is recorded, and is escalated in an efficient manner when required
  • Database management; add new and update existing contacts using one or more databases, eliminating and managing duplicate contacts, uploading relevant information/activities to contact record, ensuring appropriate people are added to project lists
  • Arrange and receive couriers
  • Order supplies and maintain office machines: machines stocked, advise the relevant people when short supplies, inventory knowledge – conduct regular counts
  • Schedule and confirm appointments as requested/required
  • Coordinate and prepare presentations, letters and correspondence, and client packages as required
  • Organize and maintain all office filing systems
  • Coordinate and execute quarterly marketing projects, including the distribution and delivery in a timely and cost effective manner
  • Provide PA and administrative support to the Managing Director
  • Assist the Consultants as required, to ensure a seamless level of service to all clients and candidates


  • Minimum two years’ experience general office administration or a combination of office and hospitality experience
  • Highly developed communication skills; must be empathetic to the needs of clientele
  • Highly intelligent, organized and be able to handle a large work load effectively and efficiently
  • Must have excellent customer service skills and a solutions oriented approach
  • Excellent written and verbal communication skills
  • Highly motivated and take pride in a job well done
  • Excellent working knowledge of (Word, Excel & Outlook)
  • Experience in PowerPoint, Adobe, Publisher and Act an asset but not required
  • Accuracy and efficiency a must
  • High level organization and follow up skills
  • Ability to take direction and follow through
  • A team player with a proactive, can do attitude
  • Ability to take ownership of special projects and tasks with little supervision
  • Post-Secondary degree/ diploma is an asset

Is this you?
Please apply online @ with your resume and cover letter to the attention of of Katherine Wu, Recruitment Consultant or Darcia Bower, Managing Director, quoting reference #2618-K, if you have already met a member of our team and are interested in this role please call or email us asap. 

Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.

Posted: November 15, 2018
Closes: January 14, 2019
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About Expert Recruiters

Expert Recruiters takes great pride in providing a more personal, boutique style of staffing experience. From the moment you walk through the door, you'll recognize that Expert Recruiters provi...