What you'll do
What you bring
- Reporting to the Administrator, the Finance Coordinator provides financial reporting and administration on selected grant funded programs. The responsibilities include monitoring project and research grant budgets, coordinating the development and submission of financial reports, liaising with PHSA finance to ensure grants' financial information is accurately maintained in a timely manner, monitoring and tracking receipts and disbursements and assisting with the coordination of funds among co-applicants from the Provincial Health Services Authority (PHSA), BC Cancer Agency (BCCA), BC Cancer Research Centre (BCCRC), BC Cancer Foundation (BCCF), Vancouver General Hospital (VGH), Vancouver Coastal Health Authority (VCHA), and the University of British Columbia (UBC) and Simon Fraser University (SFU).
- Monitors expenditures on a monthly basis and reviews and analyzes financial information of selected grant funded programs for the Finance Administrator and Project Managers to assist with planning budgets. This includes pulling appropriate general ledger accounting information, performing review of accounts and classifying financial information for reporting, invoicing and budgeting purposes. Ensures budgets remain within allowable spending limits by tracking and monitoring receipts, disbursements and expenses of general accounts. Investigates and identifies errors/discrepancies and creates journal entries to correct accounting records and maintain financial information integrity.
- Prepares and reviews purchase orders and expense claims to ensure applicability and correct expense coding. Verifies appropriate back-up provided and ensures compliance with PHSA policy as well as external funding agency policies. Identifies/determines if expense claim is allowable and makes suggestions on alternative options, if necessary. Follows up with vendors on outstanding credits or erroneous billing as well as cheque payment requests and facilitates payment options by ensuring that required information is obtained (cheque payment, wire transfer, credit card, etc.)
- Performs periodic reconciliation of the general ledger, corporate card purchases, capital expenditures, payroll report and receivables to ensure accuracy and timely follow-up.
- Prepares billing invoices based on the general ledger on a weekly, quarterly and ad-hoc basis to ensure timely collection of revenue from external funding agencies. Ensures payments are received in full and follows-up on outstanding bad debt accounts.
- Communicates internally with Accounts Payable, Accounts Receivable and PHSA Finance and provides direction on account coding to accurately reflect nature of financial transaction. Monitors and reconciles shadow accounts held at UBC and SFU by pulling the general ledger held at these institutions to ensure accurate and complete yearly reporting of funding received. Communicates with the universities regarding accounting discrepancies and generates journal entries and/or invoices to reflect accurate financial information.
- Monitors reporting/invoicing due dates and coordinates timelines to ensure that deadlines are met. Compiles and prepares financial reports/invoices as needed (quarterly, yearly, etc.) and ensures that expenditures reported are in compliance with spending guidelines and GAAP (generally accepted accounting principles). Identifies under/over-expenditures and recommends options to ensure that project stays within budget.
- Provides support during annual and interim audits by compiling general ledger information and ensuring proper documentation is kept on file. Provides analysis to identify/explain journal entries as required by the auditor. Coordinates periodic financial and annual reports as required by granting agencies, PHSA and UBC to ensure information is summarized according to guidelines.
- A level of education, training and experience equivalent to a Diploma in Accounting/Financial Management or 4th level standing in the CGA or CMA program and preferably three (3) years of recent related experience in a multi government institutional setting, including experience working with national and international granting and funding bodies.
- Knowledge and experience in working with General Accepted Accounting Principles (GAAP) in a university/life science environment. Knowledge of grant management and familiarity with granting agencies and their guidelines and policies.
- Working knowledge of the university/health care funding process and procurement practices is an asset.
What's in it for you
- Demonstrated ability to conduct oneself in a professional and confidential manner. Demonstrated administrative and organizational skills.
- Demonstrated ability to productively use word processing, excel spreadsheets, financial reporting and project/budget management applications.
- Demonstrated ability to communicate effectively both verbally and in writing.
- Ability to work independently with minimal direction.
- Ability to handle workload pressures and demonstrated ability to prioritize.
- Ability to supervise junior staff.
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
- Access to more than 2,000 in-house training programs.
- Enjoy a comprehensive benefits package, including municipal pension plan.
- 12 annual statutory holidays with generous vacation entitlement and accruement.
- Flexible work options including flextime, work locations and job sharing (eligibility will vary)
- Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.
Regular Full Time
675 West 10th Avenue, Vancouver
Hours of work:
What we do
Provincial Health Services Authority ( PHSA ) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.
Labor Agreement Excluded Requisition # 091190E-2336024 Work Site 675 West 10th Avenue, Vancouver Job Type Regular, Full-Time FTE 1.00 Hours of Work 900-1700 Work Days Mon, Tue, Wed, Thu, Fri Expiry Date 31-May-2020