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PHSA

Finance and Operations Associate, Provincial Specialized Programs

Posted 4 days ago

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Job Description

Finance and Operations Associate, Provincial Specialized Programs

PHSA Corporate

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Reporting to the Operations Manager, the Finance and Operations Associate supports the Director and the Manager as well the other members of the Provincial Specialized Program (PSP) team by providing financial reporting and administration for the core PSP operational budget as well as on any associated projects. The responsibilities include monitoring budgets, coordinating the development and submission of financial reports, liaising with PHSA finance to ensure financial information is accurately maintained in a timely manner, monitoring and tracking receipts and disbursements and assisting with the coordination of funds among Managers, internal and external stakeholders.

What you'll do
  • Assists Manager in managing and planning the core PSP operational budget by monitoring expenditures on a monthly basis and reviewing and analyzing financial information. This includes performing a review of accounts and classifying financial information for reporting, invoicing and budgeting purposes. Ensures budgets remain within allowable spending limits by tracking and monitoring receipts, disbursements and expenses of general accounts. Follows up on any issues with the Manager as required. Assists the Manager with preparing the annual budget for the PSP.
  • Completes purchase requisitions/online purchasing and forwards for processing, assists with cost recovery of expenses and ensures that invoices and expense claims are authorized and submitted for payment.
  • Prepares billing invoices and communicates internally with PHSA Finance Managers to ensure core PSP operational budget is balanced and timely collection of revenue from external vendors and funding agencies. Creates and maintains financial records.
  • Organizes and disperses funding to various projects as directed and provides Managers with status reports on under/over-expenditures. Recommends options to ensure that PSP and any project stays within budget.
  • Monitors and approves expenditures as outlined in established budgets, maintains a recording system for expenditures, prepares and reviews expense claims to ensure applicability and correct expense coding and authorizes expense reimbursements and invoices up to a pre-determined limit.
  • Provides the Management team with reports of finances for the PSP for use in publications and reports in requested formats (e.g. excel spreadsheet, graph, pie chart). Reports on financial activity and resource utilization to the Operations Manager.
  • Maintains relationships with external suppliers to coordinate purchasing and obtains vendor pricing to create a cost comparison for Managers.
  • Provides general administrative support to the PSP and Manager relating to general operations and Human Resources such as providing feedback for performance reviews and recruiting and assisting with large scale office purchases.

What you bring

Qualifications
  • A level of education, training, and experience equivalent to a Bachelor of Commerce and a minimum of four (4) years of recent, related experience including experience tracking budgets, expenditures and multiple accounts.
  • Proven organizational skills and exemplary attention to detail. Sound communication skills and ability to interact with a variety of colleagues and senior management. Demonstrated flexibility to meet multiple deadlines under competing priorities and easily adaptable to change. Ability to work independently and resolve administrative issues. Demonstrated ability to use related equipment and software including Word, Outlook, Excel and Powerpoint at an advanced level.

Skills & Knowledge
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
  • As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.
  • Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
  • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time

Salary Range: $62,239 - $89,469 /year. The starting salary for this position would be determined with consideration of the successful candidate's relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location:
1770 W 7th Ave, Vancouver, BC V6J 4Z9
Closing date:
Applications accepted until position is filled
Hours of Work:
0800-1600 (Monday to Friday)
Requisition #
168795E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

The Provincial Health Services Authority ( PHSA ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.

One of PHSA's North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca .

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission's Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of July 16, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday - Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.

About PHSA

Canada's first provincial health services authority. Provincial Health Services Authority (PHSA) is one of six health authorities – the other five health authorities serve geographic regions of BC. PHSA's primary role is to ensure that BC residents have access to a coordinated network of high-quality specialized health care services. PHSA operates provincial programs including BC Children's Hospital, BC Women's Hospital + Health Centre, BC Emergency Health Services, BC Cancer, BC Centre for Disease Control and BC Transplant. It is also responsible for specialized provincial health services like chest surgery and trauma services, which are delivered in a number of locations in the regional health authorities.

Industry

Government Health Care

Company Size

10,000+ employees

Application closing date is 2024-09-08

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