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Executive Assistant

Reference ID: 9893
Full Time
Vancouver, BC     

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The IT/IQ team is growing and we need a proactive and organized Executive Assistant to join our fast – paced and dynamic team!

Contract and Consultant Administration

  • Preparation, disbursement and collection of consultant and client contracts
  • On-boarding and off-boarding of consultants
  • Consultant timesheet collection/reminders
  • Accurate entry and maintenance of placements and revenue information 

Recruitment Coordination

  • Internal distribution of candidate online applications
  • Assist with conducting references for candidates
  • Sourcing of candidates and distribution to ITIQ hotbooks

Operations Administration

  • Planning, coordination and budget administration for company events and trips
  • Sourcing and liaising with multiple vendors
  • Answer incoming calls, maintenance of overall office appearance (including kitchen maintenance) and greet office visitors
  • Monthly expense preparation for Director, Sales & Recruitment
  • Overall reconciliation of corporate credit card statements
  • Administer company benefits plan and MSP plan
  • Depositing of cheques for various companies
  • Weekly Tim Horton’s process for Friday staff breakfast
  • Internal desktop support (ie; network password resets, MS Office password resets, desktop setups for new employees, etc)
  • Provide ad hoc support to Sales, Recruitment and Finance & Operations teams

Executive Assistant Duties

  • Planning and coordinating of travels
  • Monthly expense preparation
  • Ad hoc personal requests

About us: We’re the experienced recruitment professionals that connect smart people to the best opportunities and provide top organizations in the country with exceptional Information Technology talent. Based in the heart of downtown Vancouver, IT/IQ’s interaction is more than just a handshake- we build key relationships with our clients, consultants and candidates alike. We guide, motivate and innovate throughout the recruitment journey – and we are proud to be the best at it in the most relevant industry to date: Information Technology.

Posted: October 14, 2016
Closes:December 13, 2016
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Company Info

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IT/IQ is a specialized technology and finance recruitment firm providing contract and permanent search services. Since our inception, IT/IQ has established a significant presence in both Vancouver ...