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Executive Assistant

Vancouver, BC
Full Time
A month ago
Seeking an experienced Executive Assistant for our downtown Vancouver client. Mining experience an asset. 

Who- The Company: 

Our client is a publicly-traded mid-tier mining company located in downtown Vancouver. They operate in various countries and boast a highly skilled workforce with a commitment to quality and value.

What- The Role: 

Executive Assistant – Supporting senior level executives, you will be responsible for, but not limited to, the following:
  • Managing multiple Executives’ Outlook calendar and contacts extensively
  • Managing intensive travel arrangements for the Executives (national/international)
  • Coordinating credit card reconciliations, out-of-pocket expense reimbursements and invoice processing 
  • Screening incoming mail and telephone communications, ensuring all communication is handled in a timely and professional manner
  • Organizing internal and external meetings
  • Taking and distributing meeting minutes
  • Organizing internal and external functions and events
  • Preparing internal and external correspondence 
  • Assisting in the preparation of reports and presentations
  • Providing coverage for other team members as requested by the Senior EA
Swim Recruiting will provide interested candidates with a more detailed job description. 

Who- The Candidate: 

  • 5+ years of experience in senior leadership or executive-level support
  • Diploma or Degree in Business Administration or related education would be considered an asset
  • Conscientious self-started who enjoys working in a team environment that requires minimal supervision and can cope effectively under pressuring with shifting priorities
  • High-level proficiency with MS Office Suite (Outlook, Excel, Word, PowerPoint)
  • Strong attention to detail and organizational skills
  • Strong work ethic and ability to build effective relationships across all levels of the business


Downtown Vancouver. Remote working until later this year. 

How Much:

Base salary commensurate with experience. Benefits including RRSP and ESPP matching, health and dental, 3 weeks’ vacation, and an annual fitness allowance. 

When & How to Apply:

This search is moving extremely quickly! If you already have a Recruiter at Swim, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY NOW’ and send us your resume. Thank you so much!