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Executive Assistant to the VP of Engineering

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Richmond, BC
Job Type icon
Full Time
Job Category icon
Administrative

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  • The candidate for this role will enjoy autonomy and the challenge of using a diverse range of administrative skills.

The successful candidate will interact with the executive office and the executive’s departmental teams. He or she is always discreet, courteous and comfortable dealing with Board Directors, Senior Executives and a wide range of internal and external business partners.

Key responsibilities include:

  • Supporting the Vice President, Engineering and Environment
  • Liaising with the Executive Team, direct reports and other team members
  • Acting independently with a high level of professionalism, confidentiality, judgment and discretion
  • Maintaining calendars, including scheduling and/or rescheduling appointments
  • Managing regular mail and email
  • Preparing correspondence, reports, presentations and spreadsheets
  • Making travel arrangements
  • Keeping the executive apprised of deadlines and action items
  • Providing relevant material prior to all meetings
  • Coordinating and assembling relevant information for Board and executive meetings
  • Ensuring documents for signature are processed timely
  • Maintaining files
  • Administering various financial functions (e.g. monthly budget forecasts, invoices, expense claims and purchase orders)
  • Other duties as assigned by the Vice President

Key qualifications include:

  • Minimum of 5 years’ demonstrated administrative support experience at the executive level
  • Experience writing executive level reports
  • Expert PowerPoint skills
  • Excellent organizational skills with an attention to detail
  • Exceptional interpersonal and communication skills with strong editing and proof-reading capabilities
  • Demonstrated ability to prioritize in a changing environment
  • Proven ability to exercise confidentiality, tact and discretion
  • Ability to deal with various stakeholders
  • Capacity to work well under pressure
  • Solid MS Office skills in order to prepare correspondence, reports, spreadsheets and presentations, and manage a large volume of email
  • Financial knowledge with the ability to prepare budgets and forecasts
  • Demonstrated analytical mindset and math capabilities
  • Team player with a willingness to assist other Executive Assistants during peak periods, as well as cover for them during absences if necessary

Location easily accessed by transit.  Company offers a generous comopensation plan including excellent salary, employer-matching RSP program, bonuses and 4 weeks holiday.

Please send your resume to the attention of Peggy Blumenthal.


Posted: May 19, 2017
Closes:July 18, 2017
Email Address:
Company Info
Industry:
Staffing, Recruiting, HR Outsourcing

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Hunt Personnel/Temporarily Yours is one of Vancouver's most well-established and successful recruitment firms. We recruit top quality candidates for some of the most high profile compani...