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Surrey Police Service

Executive Assistant

Location
Surrey, BC
Details
Full Time
5 days ago


Executive Assistant
Overview
The Surrey Police Service is bringing an era of modern and progressive policing to Surrey. We are a community-based policing service that is at the forefront of public safety. We are committed to meeting our city's unique priorities and building a team that reflects the communities we serve. Help us build a new community-responsive police service that will support one of the fastest growing and diverse cities in Canada.

Surrey Police Board (SPB) is hiring for an Executive Assistant to perform a broad range of administrative support duties, many of which are confidential in nature. The Executive Assistant will report to the SPB's Executive Director.

Responsibilities
  • Support the SPB and the Executive Director by performing a wide range of complex, administrative functions linked to the successful operation of the SPB
  • Manage schedules, calendars, emails, phone-calls, and all incoming/outgoing correspondence
  • Coordinate meetings of the SPB and its Committees and related SPB sessions, workshops, and events
  • Prepare meeting minutes, memos, reports, agendas, documents, and correspondence
  • Build and sustain effective relationships with a diverse range of internal and external stakeholders
  • Respond to SPB Director questions and service requests
  • Handle enquiries from internal Surrey Police Service and external stakeholders (including the City of Surrey) and coordinate timely responses/resolution
  • Handle confidential information with tact and discretion
  • Ensure compliance with appropriate policies and protocols
  • Coordinates and manages effective records management
  • Work collaboratively as part of a team with the Executive Assistant of the Chief Constable
  • Manage workload to meet numerous deadlines, sets out priorities and demonstrates flexibility in working with changing priorities

Qualifications
  • Diploma in business or office management and/or an equivalent combination of secondary qualification and related experience and training
  • A minimum of 7 years work experience as an administrative assistant, preferably working directly with senior leaders/executives and a Board of Directors
  • Excellent written and verbal communication skills with the ability to establish and maintain effective working relationships with a diverse variety of internal and external stakeholders
  • Ability to manage a complex workload, be flexible with change and meet deadlines under pressure and within a fast-paced environment with multiple priorities
  • A high level of accuracy and attention to detail
  • A track record of demonstrating initiative at work, exercising good judgement in problem-solving, and good critical thinking skills
  • Excellent standards in records management in accordance with legal requirements. FOI experience
  • Strong proficiency with MS Office applications (Outlook, Word, Excel, PowerPoint, Adobe)
  • Aligns with SPS values and core competencies
  • Able to obtain and maintain security clearance

To Apply:
Job Requisitions (surreypolice.ca)
Category
Other