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Executive Assistant / Project Coordinator – ASAP (Temp to Perm)

Reference ID: 3116-Ktemp

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Executive Assistant / Project Coordinator – ASAP (Temp to Perm)


The Role:

Our client is a recognized and leading law firm with multiple offices nationwide. They are looking for an Executive Assistant/Project Coordinator to join their busy Vancouver team.  You will be working closely with the National Administration team and directly supporting the Director of Administration. Our client prides themselves on their dedication to their staff and communities in which they are involved in.


Who you are!

The successful candidate must have strong organizational skills with the ability to multi-task and prioritize. The ideal candidate will be proactive and able to work independently. You have exceptional communication skills, a flexible attitude and an aptitude for numeracy.


Where is it based?

Downtown Vancouver



  • Scheduling and attending meetings, booking board rooms, preparing and distributing meeting agendas
  • Acting as the main point of contact for external consultants
  • Preparing materials for presentations
  • Travel arrangement
  • Preparing monthly reports, action lists and documentations for the National Director
  • Coordinating
  • Supporting the Administration team with various national projects and initiatives
  • Managing project and annual budgets, tracking expenses, invoice payments
  • Following up on timelines for ongoing projects and tracking the progress of each project
  • Creating job descriptions and assisting with requests and approvals for new hires
  • Maintaining the Administration department’s databases and filings
  • Administrative support to various committees, project teams and internal staff as required


Must haves:

  • Post secondary degree in Business Administration with at least 3 years of administrative support in a related field.
  • Project management experience would be an asset
  • Strong team player with excellent interpersonal skills and highly developed communication skills
  • Ability to maintain strict confidentiality, tact and discretion
  • Superior organization skills, the ability to thrive in a fast paced environment and meet tight deadlines
  • Attention to detail is a must
  • An enthusiastic, ‘can-do’ approach, flexibility, adaptability and willingness to take on extra work
  • Advanced skills in Microsoft Office, including Excel PowerPoint, MS Project or Visio



Is this you?

Please apply online @ with your resume and cover letter to the attention of Katherine Wu, Recruitment Consultant or Darcia Bower, Managing Director, quoting reference #3116-Ktemp. If you have already met a member of our team and are interested in this opportunity please call or email us asap. 


Expert Recruiters locally established staffing and consulting firm with a national reach; established in 1999 by its Managing Director Darcia Bower, who has over 20 years’ experience helping clients and candidates reach their goals. Expert Recruiters takes great pride in providing a more personal, boutique style staffing and recruitment agency experience. From the moment you walk through the door, you’ll recognize that Expert Recruiters provides a warm and welcoming environment for both our candidates and our clients, with all of our applications treated with the strictest of confidence.



Posted: November 13, 2018
Closes: January 12, 2019